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Revenue & Billing Coordinator

2 months ago

London, Greater London, United Kingdom Ambition Europe Limited Full time
About the Role

Ambition Europe Limited is seeking a highly skilled Billing and Revenue Administrator to join their finance team in London. As a key member of the team, you will be responsible for managing the billing and revenue processes, ensuring accurate and timely invoicing, and maintaining excellent relationships with clients and partners.

Key Responsibilities
  • Billing Management:
    • Prepare and distribute pre-bills to partners and clients.
    • Process and finalize invoices, ensuring compliance with VAT requirements.
    • Ensure all finalized invoices are sent to clients by the end of each month.
    • Manage e-billing, including client onboarding to the e-billing platform and prompt eBills upload.
    • Handle billing-related queries, amendments, transfers, and write-offs.
  • Credit Control:
    • Prepare and send monthly statements to clients.
    • Follow up on all invoices over 30 days old.
    • Meet and liaise with partners regarding outstanding accounts receivable (A/R).
    • Communicate directly with clients about outstanding A/R.
    • Handle client audits, bankruptcy, and debt collection proceedings.
  • Reporting:
    • Prepare and maintain detailed quarterly schedules of cash collection estimates.
    • Generate and present monthly lockup reports (AR & WIP) with comments to the Billing and Revenue Manager.
    • Prepare bad debts and credit note provisions schedules for year-end accounts for the Financial Accountant.
    • Create various weekly and monthly reports for local PG leaders on fee earners' time, WIP, and AR.
    • Analyze and interpret negative trends in WIP, recommending remedial actions.
    • Maintain and update the schedule of charge rates.
    • Ensure correct application of charge rates in the billing system.
    • Liaise with partners regarding client letters advising rate changes.
    Requirements
    • Experience: Minimum of 2 to 3 years' experience in a legal firm.
    • Technical Skills: Proficiency in IT, particularly with Excel and Aderant, as well as Aderant Expert Billing & Collections.
    • eBilling Systems: Preferable experience with web-based eBilling systems and vendors.
    • Interpersonal Skills: Excellent interpersonal skills, capable of building strong working relationships at all levels. Must be tactful and diplomatic, especially in high-pressure situations.