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Database Officer

2 months ago

London, Greater London, United Kingdom London Gov Full time
About the Role

The Economic Development and Programmes Unit (EDPU) is responsible for delivering the Mayor's commitment to create new jobs, support businesses, and grow London's economy in a fair, inclusive, and sustainable way. The team's work is critical to help London's businesses innovate and realise their full potential.

We are looking for a Team Coordinator to provide administrative and project support to the team. The successful candidate will work across all teams in the unit, engage with senior staff at both the officer and the political level, and get involved in a number of exciting projects and programmes aimed to help London's economy thrive.

  • Coordinate team responses to monthly Mayor's Questions and Mayor's Report, performance dashboards, People's Question Time briefings, and a number of other Mayoral and corporate reports.
  • Coordinate responses to the Mayor's correspondence that is allocated to the unit.
  • Coordinate one of the GLA senior officer boards, the Jobs and Skills Implementation Group, including arranging meetings, preparing papers, taking minutes, tracking the status of actions, and taking proactive steps for the benefit of the group.
  • Raise purchase orders and complete goods received notices via the finance database to ensure the timely confirmation and delivery of required goods and services and payment for those goods and services.
  • Maintain trackers and rotas for team-wide activities as required. Keep abreast of planned meetings and key developments relevant to the Unit to support team members in their roles.
Key Responsibilities
  • Provide administrative support to the team, including coordinating responses to Mayor's Questions and Report, performance dashboards, and other Mayoral and corporate reports.
  • Coordinate responses to the Mayor's correspondence allocated to the unit.
  • Coordinate the Jobs and Skills Implementation Group, including arranging meetings, preparing papers, taking minutes, and tracking actions.
  • Raise purchase orders and complete goods received notices via the finance database.
  • Maintain trackers and rotas for team-wide activities.
Requirements
  • Experience of using IT systems, including MS Outlook, word-processing, spreadsheets, and databases.
  • Ability to build rapport and work effectively with a diverse range of people.
  • Ability to plan and prioritise own workload to meet agreed deadlines.
  • Ability to analyse and interpret situations and find creative solutions.
Working Arrangements

This role is based at London Fire Brigade's Head Office (Union Street SE1 0LL). GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role.

Application Process

Please note all applications for this vacancy must be submitted via our online recruitment system.

We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability.

We are committed to being an inclusive employer and are happy to consider flexible working arrangements.

We offer an attractive range of benefits, including 30 days' annual leave, interest-free season ticket loan, interest-free bicycle loan, and a career-average pension scheme.