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Senior Finance Officer
2 months ago
Job Summary
The Elizabeth Glaser Pediatric AIDS Foundation is seeking a highly skilled and experienced Senior Finance Officer to join our global team. As a key member of our finance department, you will be responsible for overseeing financial operations, ensuring financial compliance, and leading preparation for internal and external audits.
Key Responsibilities
- Direct supervision of the Kenya Field Accountant and other finance officers assigned to the cross-border unit.
- Closely review accounting tasks in all other countries supported (Nigeria and Zimbabwe).
- Promote learning and development amongst finance officers through on-the-job trainings, mutually agreed upon professional development courses/tuition, and coaching.
- Provide timely feedback and have one-on-one meetings with supervisees.
- Instill an accountability culture among the team.
- Conduct weekly quick book reviews and provide feedback to the senior finance analyst.
- Ensure daily posting in QuickBooks by all finance officers.
- Ensure all end-of-month accounting reports are submitted to HQ on time.
- Ensure all finance officers submit complete, accurate, and timely month-end closing reports on time.
- Ensure all monthly support documents (PVs) are properly accounted for and uploaded for HQ review.
- Manage accounts payable by ensuring suppliers are paid within the agreed time, including monthly reconciliation of supplier statements.
- Review and approve relatively low-value transactions based on the existing and approved signature authority approval matrix.
- Ensure invoices are correctly received in GPS before payment processing.
- Manage staff advances issuance, liquidation, and ageing in line with the foundation's policies and procedures.
- Ensure all soft copy vouchers are duly authorized before payment and filing.
- Ensure all foundation finance vouchers are filed in the finance server/portal and appropriately attached in the QuickBooks system.
- Maintain the prepayment schedule and ensure timely monthly amortization.
- Coordinate preparation of bank reconciliations and conduct preliminary review.
- Support country's annual internal audit and compliance review functions by coordinating retrieval of sampled support documents.
- Support and coordinate retrieval of documents during donor financial reviews.
- Liaise with the payroll outsourced company to prepare staff payroll and subsequent processing of statutory duties and FOPA.
- Review MOH HRH payroll and ensure processing of statutory deductions.
- Disseminate trainings to program teams on financial procedures.
- Coordinate orientation of new staff on financial procedures and workflows.
- Maintain signatory tracker.
- Reconciliations, reports, and other special assignments.
Requirements
- Bachelor's degree in a related field.
- CPA K or equivalent.
- Wide understanding and experience working with USG-funded projects.
- Minimum five years working in donor-funded project accounting (preferably USG-funded).
- Excellent communication skills.
- IT savvy, including accounting software and proficiency in MS Office.
- Well-developed interpersonal skills and experience developing staff by assessing development needs, coaching, and delivering training.
- Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences.
- Supervision skills, ability to motivate, manage, and lead a high-performing team.
