HR Administrative Assistant

2 days ago

HoughtonLeSpring, Durham, United Kingdom careers4a - Jobboard Full time
Job Overview:

The HR Administrator will play a pivotal role in delivering a comprehensive HR administration service. This role will serve as the primary point of contact for all HR-related queries and will assist in managing the employment lifecycle, ensuring that all HR records are accurate and up-to-date.

Key Responsibilities:
  1. Onboarding Administration: Manage all administrative processes associated with onboarding new employees, including preparing contracts of employment, updating databases, sending offer letters, and reviewing recruitment submissions.
  2. Employment Checks: Conduct and verify employment checks such as reference checks, right-to-work documentation, medical checks, qualifications, and DBS checks where applicable.
  3. Payroll Administration: Prepare and log payroll instructions for the monthly payroll run, including recording new starters, leavers, salary changes, and other relevant employee data. Ensure all payroll data is saved in the appropriate folders.
  4. Database Management: Maintain and update the HR database to reflect current employee details accurately. Ensure all personal information changes are updated promptly across all relevant systems.
  5. System Support: Act as the primary contact for queries related to HR systems, including payroll, leave and absence, and performance management systems, providing support and resolving issues as needed.
  6. Meeting Assistance: Assist in formal meetings such as employee disciplinaries and grievances, performing tasks as directed by the HR Manager or Head of HR.
  7. Resignation and Exit Process: Acknowledge resignations, inform Line Managers of the process, calculate any outstanding annual leave, and conduct exit interviews either face-to-face or by phone.
  8. Reference Requests: Respond to reference requests for current or former employees in a timely manner.
  9. File Management: Maintain and manage electronic and paper-based personnel files, ensuring timely filing and archiving.
  10. Employee Benefits: Administer employee benefit packages as required.
  11. Project Support: Assist the HR team in the development and implementation of new HR projects and initiatives.
Qualifications and Skills:
  1. Administrative Skills: Proficient in handling administrative tasks, managing records, and ensuring data accuracy.
  2. Attention to Detail: High level of accuracy in data entry and record-keeping.
  3. Communication: Strong verbal and written communication skills for effective liaison with employees and HR team members.
  4. Organisational Skills: Ability to manage multiple tasks efficiently and meet deadlines.
  5. Technical Proficiency: Familiarity with HR systems and software. Proficient in Microsoft Office Suite, especially Excel.
  6. Team Player: Collaborative mindset with the ability to work effectively within a team and build strong working relationships.
  7. Educational Background: Relevant qualification or studying towards an HR qualification is advantageous.
  8. Experience: A minimum of 3 years HR Administration experience required.
  9. Personal Attributes: Critical thinking, curiosity, and ambition to develop a broad skill set in HR and business administration.
  10. Communication: Effective interpersonal skills with the ability to handle sensitive information confidentially.
Job Types:

Full-time, Permanent

Pay:

£25,000.00-£27,000.00 per year

Additional Pay:
  • Bonus scheme
Benefits:
  • Additional leave
  • Company events
  • Company pension
  • Employee discount
  • Enhanced maternity leave
  • Enhanced paternity leave
  • Free parking
  • On-site parking
  • Private medical insurance
  • Referral programme
Schedule:
  • 8 hour shift
  • Monday to Friday
Experience:
  • Human resources: 3 years (preferred)
Licence/Certification:
  • Human Resources Qualification (preferred)
Work Location:

In person

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