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Terminal Procurement Coordinator

3 months ago

London, Greater London, United Kingdom Ocean Network Express Full time

Job Objective
Support the management in the procurement of Terminal and Port Services across the European and African regions.

Key Responsibilities and Performance Metrics

Strategy Development and Enhancement

Implement and refine procurement strategies for both Alliance and non-Alliance services in alignment with GHQ policies. Ensure optimal access to competitive rates and services by leveraging organizational strengths. Participate in regular performance evaluation meetings with operators related to Terminal and Port Services. Provide insights on EDI recommendations and priority settings.

Procurement of Terminal and Port Services

In accordance with GHQ policies, manage vendor negotiations for Terminal and Port Services, offering market intelligence and identifying business opportunities. Oversee pricing for Out of Gauge (OOG) Terminal handling. Foster ongoing relationships with key vendors and local organizations to balance cost efficiency with service quality. Identify and propose cost-saving initiatives. Finalize contracts and service agreements pertaining to Terminal and Port Services.

Cost Management and Control

Supervise reporting structures and guide teams towards achieving set targets. Optimize and communicate the use of free pools. Identify and report on avoidable expenses. Ensure that contractual rebates and incentives are properly documented. Support budget management efforts. Monitor key performance indicators for both internal and external stakeholders. Promote a mindset focused on cost avoidance and recovery.

Compliance Assurance

Ensure all vendor procurement transactions adhere to company policies and regulations, including the UK Bribery Act. Maintain a comprehensive understanding of JSOX, ISO14001, and AEO procedures.

Data Management Scope

Collaborate with the Manager and Assistant Manager of Terminal Procurement to manage budgets for all relevant cost elements associated with Terminal and Port Services. Ensure local operational practices in Europe and Africa align with corporate business requirements.

Maintenance of Internal Systems

Regularly verify the accuracy and validity of data to enable efficient pricing organization, including average cost calculations in collaboration with the Cost Control Coordinator. Update or validate completed Tariff Agreements in the system as required. Maintain Vendor Relationship Management (VRM) records in applicable systems.

Role Overview
Budget Responsibility: No direct budget management, but expected to be cost-conscious and strive for efficiency in all aspects of the role.

Team Collaboration

Assist colleagues and foster an environment that empowers everyone to excel. Support team members in achieving personal and team objectives and key performance indicators. Maintain effective relationships with regional and local offices, agents, and vendors as necessary.

Qualifications and Requirements

A minimum of a degree is preferred. A minimum of three years of procurement and operations experience across Europe is preferred. Strong operational and commercial awareness is essential. Ability to build working relationships internally and externally at various levels. Must possess analytical and methodical skills. Teamwork capability is essential. Ability to create, direct, and lead workgroups as necessary.

Desired Competencies

Business Acumen. Customer Orientation. Effective Communication. Problem-Solving Skills. Planning and Organizational Skills. Innovation and Continuous Improvement. Team Collaboration. Performance Management.

Benefits Offered:

25 days of paid annual leave plus UK bank and public holidays. Hybrid working model. Participation in the Company's Group Personal Pension Plan. Performance-related pay and discretionary annual bonuses linked to individual performance. Permanent Health Insurance coverage. Death in Service benefits. Private Medical Insurance (BUPA) after two years of service. Employee Assistance Programme providing confidential support and virtual GP services. Interest-free annual travel season ticket loan. Enhanced family leave policies beyond statutory requirements. Access to the UK's Tax-Free Childcare scheme. Enhanced sick pay policy. Annual health check. Annual eye examination and contribution towards VDU prescription glasses.