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Band 3 Ward Administrator
2 months ago
The post holder will provide administrative support to the Ward Managers and deputies, acting as a personal assistant and being the first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.
Main Duties- Manage the administration and coordination of annual leave, staff attendance records, and updating of personal files.
- Coordinate and arrange all study and mandatory training requirements for ward staff.
- Liaise with Senior Sister / Charge Nurse regarding HR and staffing issues.
- Request bank and agency cover as directed by the Senior Sister / Charge Nurse.
- Act as personal assistant to the Senior Sister / Charge Nurse and deputies, providing administrative support.
- Take the lead in opening paper and email correspondence, prioritizing and taking preparatory action as necessary before referring to the Senior Sister / Charge Nurse.
- Manage and organize the diary/electronic schedule of the Senior Sister / Charge Nurse, scheduling appointments and coordinating meetings.
- Collate information and draft correspondence, such as letters, reports, references, and memoranda, using own judgment and initiative.
- Manage and update all filing systems (paper & electronic), ensuring all Trust Policy files are kept up to date.
- Be responsible for the upkeep of the computerized off-duty system, verifying automated system calculations of staffing levels and agency usage, analyzing any discrepancies to ensure correct staffing figures are submitted.
- Be responsible for taking minutes at ward meetings and producing minutes to be distributed to staff.
We are a leading NHS Foundation Trust, recognized for our commitment to delivering high-quality patient care. Our vision is to build healthier lives, and we strive to create a work environment that supports the well-being and development of our staff.
We are dedicated to investing in our staff, offering a wide range of training and development opportunities to support their personal and career development objectives. We are committed to creating a kind and inclusive environment, where every voice is heard and every individual has the opportunity to reach their full potential.
University Hospitals Birmingham NHS Foundation Trust is a smoke-free premises hospital, and we are committed to promoting a healthy and safe working environment for all our staff.
