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Office Management Assistant

2 months ago

Woking, Surrey, United Kingdom Menzies LLP Full time
About the Role

We are seeking an experienced Business Support Administrator to join our busy Woking team and office.

This is a crucial role where the purpose is to provide administrative support to the Woking office on a day-to-day basis and to deliver a seamless and professional service to our clients.

Key Responsibilities
  • Office Administrative Support
  • Support for the overall office and various service lines/departments, to include:
  • Compliance and Risk Management
  • Drafting fee invoices and managing financial transactions
  • Running monthly and ad-hoc reports to track business performance
  • Client Onboarding and Management
  • Assisting with the preparation of software disbursements and managing client relationships
  • Marketing and Business Development
  • Admin support for office marketing and business development initiatives
  • Event Planning and Coordination
  • Working with our various teams to assist with organizing events and workshops
  • Reception and Client Services
  • Providing cover for the Receptionist during lunch or annual leave, greeting clients and visitors to the office, answering phone calls, preparing refreshments, co-ordinating car park arrangements, opening post, franking, etc.
  • Support for Senior Team Members
  • Supporting Partners, Directors, and Managers with administrative tasks, including use of Templafy, DocuSign, Word, Excel, and PowerPoint
  • Ad Hoc Duties
  • Performing other ad hoc duties as required.
  • Requirements
  • Basic level of numeracy with excellent attention to detail
  • Competent IT skills, including Microsoft Office
  • Soft Skills
  • Strong time management and organisational skills
  • Experience in stakeholder management (building relationships)
  • Personal Qualities
  • Willingness to learn and adapt to new tasks and systems
  • Delivering Quality Results
  • Producing accurate work in a timely manner
What We Offer
  • Competitive Salary
  • 33 days annual leave entitlement a year, including bank holidays
  • Private Medical Cover
  • Private Pension Matching Scheme
  • Employee Referral Bonus
  • Learning and Development opportunities and Study Support throughout your Menzies career
  • Enhanced Parental and Family Leave