Urology Administrative Assistant
3 weeks ago
Position Overview
The role involves providing comprehensive support to the Medical Secretarial Service, which includes tasks such as document management, audio transcription, and correspondence preparation. The successful candidate will ensure efficient operations within the department, producing essential clinic documentation and offering assistance to the Reception Team during periods of absence.
Key Responsibilities
- Support the Medical Secretarial Service through various administrative tasks including document scanning, filing, audio transcription, photocopying, proofreading, and letter composition.
- Deliver prompt and precise audio typing services to the department, generating clinic letters and other necessary documents.
- Provide temporary coverage for the Reception Team as required, addressing staff shortages due to illness, holidays, or breaks.
- Collaborate with Nurses, Doctors, and other members of the Multi-Disciplinary Team to ensure high-quality service delivery to patients.
- Accurately input referrals and documents into the Patient Administration System.
- Contribute to a cohesive team environment, sharing responsibilities for the efficient operation of the office.
- Occasionally handle telephone inquiries, relaying messages courteously and using discretion to prioritize issues appropriately.
- Establish and maintain both computerized and manual filing systems, performing additional filing tasks as necessary.
- Utilize information technology effectively and adapt to new technological advancements as they arise.
- Maintain an organized system for tracking health records.
- Provide clerical support across the Division as directed.
- Exhibit flexibility to meet the evolving needs of the Division and Trust.
- Ensure a tidy and organized office environment.
About the Organization
At the Royal United Hospitals Bath NHS Foundation Trust, we prioritize a people-centered approach, fostering collaboration to enhance the experience for our patients, colleagues, and community. Every role is valued, contributing to the exceptional care we deliver.
We take pride in being recognized among the top hospitals to work for in the country, committed to cultivating a compassionate and inclusive workplace. Our staff networks celebrate achievements and create opportunities for engagement and learning. We embrace diversity, believing it strengthens our organization.
Our culture emphasizes continuous learning, development, and innovation, supporting staff in reaching their full potential. We prioritize employee wellbeing through a comprehensive support program, addressing all aspects of a healthy lifestyle.
We are dedicated to supporting our team members and encourage you to explore the benefits of working with us, including our commitment to future-ready healthcare initiatives.
For further details regarding the responsibilities and qualifications for this role, please refer to the attached person specification and job description.
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