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Facilities Coordinator

2 months ago

Gloucester, Gloucestershire, United Kingdom Bruton Knowles Full time
Job Title: Facilities Manager

Job Type: Full Time

Bruton Knowles is seeking a highly skilled Facilities Manager to provide support to the Commercial Team based in our office.

The Commercial Team carries out instructions from private and public sector clients, managing property portfolios and providing a high-quality facilities and property management service.

This is a fantastic opportunity to join a high-performing team who offer an exceptional service to our clients and landlords. The role offers career progression and the opportunity to work towards a RICS accreditation.

Key Responsibilities:
  1. Support the team in providing a high-quality facilities and property management service to clients and landlords.
  2. Develop and implement robust and efficient processes built on effective risk management and best practice.
  3. Write and distribute letters and quotes to tenants and contractors.
  4. Maintain accurate records of maintenance contract dates and sub-contract visits.
  5. Carry out quarterly inspections and investigate maintenance issues.
  6. Perform pre-tenancy works for a property portfolio.
  7. Arrange routine and emergency maintenance as needed.
  8. Coordinate and oversee refurbishment projects.
  9. Pay contractor and other invoices.
  10. Attend to items marked on check-in and check-out reports.
  11. Send dilapidation claims to landlords and negotiate with tenants.
  12. Liaise with TDS where applicable.
Person Specification:

This role would suit someone who is proactive, has a professional manner, and enjoys working in a varied and fast-paced environment.

You will be a great communicator with the ability to produce detailed reports and a desire to help shape the processes and systems used by the Commercial Team.

  1. Experience in using IT systems to produce documents and maintain records.
  2. Able to work in an organized and methodical manner, with a high level of attention to detail.
  3. The ability to produce clear and concise written reports and recommendations.
  4. Strong communicator with excellent customer service skills.
  5. Manage time effectively, prioritizing tasks to ensure deadlines are met.
  6. Good working knowledge of MS Office, including Word, Excel, and Outlook.
  7. 2-3 years of experience in a similar role.
  8. Basic knowledge of heating and hot water, plumbing, and electrical systems is beneficial.
  9. Full clean driving license with access to a car.
Benefits:
  1. 25 days holiday.
  2. Company Pension.
  3. Medicash.