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Administrative Support Specialist

2 months ago

Cambridge, Cambridgeshire, United Kingdom Bidwells Full time
{"title": "Administrative Support Specialist", "content": "About the Role

Bidwells is seeking an experienced administrative professional to support our Investment and Property Management team in Cambridge. As an Administrative Support Specialist, you will provide high-level administrative support to the team, ensuring the smooth operation of our investment and property management activities.

Key Responsibilities
  • Review and summarise recommendations for clients, preparing template reports for Board papers.
  • Oversee emails on behalf of Trinity College lead Partners, ensuring timely and effective communication.
  • Manage reminders and carry forwards for deadlines and key dates, maintaining a high level of organisation and attention to detail.
  • Collate data and prepare KPI reports, providing valuable insights to the team.
  • Assist in the production of service charge budget and reconciliation packs for issue to tenants, ensuring accuracy and efficiency.
  • Check Building Project Trackers and process invoices, maintaining a high level of financial accuracy.
  • Diary management, arranging and coordinating meetings and appointments, ensuring seamless communication.
  • Log monthly meter readings, update spreadsheets for Smartest Energy, and support with changes of tenancy.
  • Coordinate various portfolio projects, including insurance renewals, fee preparation, expenditure reports, data collation for energy and decarbonisation projects, and data management.
  • Assist with updating and generating reports, auditing various IT systems, and ensuring data integrity.
  • Set up and authorise Jobs or Purchase Orders, maintaining a high level of financial accuracy.
  • Coding and approving of invoices, ensuring timely and effective payment.
  • Support with travel arrangements, including room and hotel bookings, ensuring seamless communication.
About You

We are looking for an experienced administrative professional with excellent IT skills, knowledge of Microsoft packages, and a quick learner with the ability to prioritise and deal with a varied workload. You will have excellent verbal and written communication skills, with the ability to build relationships quickly. A self-starter with a can-do approach, you will enjoy a fast-paced, teamwork environment and have proven experience within a similar administrative position.

What We Offer

Bidwells is a different kind of business, with a privately-owned, independent Partnership culture. We give our people autonomy and take the time to listen. As an Administrative Support Specialist, you will enjoy a competitive salary, comprehensive benefits, including up to 8% matched pension, private medical, medicash plan, your birthday off work, and lifestyle discounts and perks. You will also have opportunities for professional development, continuous learning, and promotion.

Why Bidwells?

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

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