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Procurement Operations Coordinator
2 months ago
Procurement Support Specialist
iQ is a leading provider of student accommodation in the UK, dedicated to enhancing the experience of our 30,000 students across 81 locations in 29 cities. Our support teams, based in major cities, play a crucial role in ensuring our site teams have the resources they need to create an exceptional student experience.
The iQ Support functions encompass various areas including Real Estate, Legal, Marketing, Human Resources, and Finance. Our shared commitment to integrity and excellence is at the heart of everything we do.
Our team is composed of innovative thinkers and problem solvers who thrive in a diverse and supportive environment. If you possess strong interpersonal skills and a proactive attitude, you may find a fulfilling career with us.
This position will collaborate closely with the Legal, Risk and Compliance, and Finance departments to facilitate the complete procurement process, including supplier onboarding. You will be a vital member of the Procurement team, ensuring compliance with internal and external governance standards across all operations. A primary focus will be on maintaining effective and efficient procurement practices.
Key Responsibilities:
- Administer user access for various online platforms, managing activation, deactivation, and credit adjustments.
- Oversee the onboarding process for new suppliers, ensuring all documentation is completed and properly filed.
- Assist the Accounts Payable team with supplier inquiries related to suspended accounts or expired insurances.
- Maintain and regularly update the contract register with relevant information.
- Manage the procurement intranet page, ensuring all content is current and accessible.
- Conduct due diligence on new suppliers, including credit assessments and compliance checks.
- Ensure that risk assessments for new suppliers are completed and stored appropriately.
- Handle daily procurement inquiries and manage the Procurement inbox to ensure timely responses.
- Maintain organized SharePoint files and ensure adherence to filing protocols.
- Educate functional teams on Procurement policies and processes, directing them to necessary resources.
- Assist in organizing supplier briefings for tender processes as needed.
Required Skills and Experience:
- Experience in administration, procurement, or supplier management.
- Familiarity with purchase order systems.
- Highly organized with strong attention to detail.
- Proactive and collaborative team player.
- Ability to handle confidential information with discretion.
- Excellent communication skills, capable of engaging with various stakeholders.
We embrace a hybrid working model, allowing flexibility in your work environment.
