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Administrative Assistant

2 months ago

Didcot, Oxfordshire, United Kingdom Focus Resourcing Full time
Job Title: Administrator

We are seeking a highly organized and detail-oriented Administrator to provide exceptional support to our events team. As the first point of contact, you will be responsible for managing all event inquiries, coordinating bookings, and ensuring seamless communication with delegates and exhibitors.

Key Responsibilities:
  • Manage event bookings, ensuring accurate and complete delegate information, and process invoices and credit notes.
  • Process and file booking forms, and send written confirmation to delegates.
  • Update event information and record activity on relevant databases.
  • Liaise with exhibitors to ensure all necessary documents are completed and processed.
  • Assist with event preparations, including badge production, mail merges, and gathering materials.
  • Support team-specific office administration duties, such as post, meeting room bookings, minute taking, and events diary management.
  • Liaise with suppliers to obtain quotes and analyze costs for design work, print, mailing services, and AV support.
  • Assist in distributing promotional materials, including e-shots, brochures, flyers, and website updates.
  • Process post-event feedback forms and reorganize materials and literature upon return from an event.
Requirements:
  • Excellent communication and organizational skills.
  • Strong administrative, time management, and multitasking abilities.
  • Excellent IT literacy, with knowledge of Outlook, Word, Excel, and Mail Merge.
  • Educated to GCSE standard.
  • Ability to work as part of a team, support colleagues, and promote excellent team spirit.
  • Prepared to travel for external meetings and events, with a willingness to be flexible on hours if necessary.
Benefits:
  • Flexible working hours around the core hours of 10am - 4pm.
  • Generous holiday allowance.
  • Pension.
  • Life assurance.
  • Health Cash Plan.
  • Employee Discount Scheme.
  • On-site parking.