Undergraduate Administrative Assistant

2 months ago

StocktononTees, Stockton-on-Tees, United Kingdom North Tees & Hartlepool NHS Foundation Trust Full time

About the Role

We are seeking an experienced Administrative Assistant to join our Undergraduate Department at North Tees & Hartlepool NHS Foundation Trust. As an Administrative Assistant, you will provide administrative support to the Undergraduate Admin Lead and Medical faculty, assisting with the coordination and delivery of effective and efficient medical education services.

Main Responsibilities

  • Assume the role of systems administrator for the Education Department databases related to Undergraduate Medical Education.
  • Maintain and update the content of the intra/internet site.
  • Analyse feedback/evaluations and assist in the production of reports highlighting issues.
  • Organise work placements for students interested in pursuing a career in medicine.
  • Provide support and guidance to the Faculty, including Educational Supervisors, Royal College Tutors, and Clinical Supervisors.
  • Work with Faculty and Clinical Educators to provide timetables, rotas, and information packs to undergraduate students.
  • Assist in the allocation of mentors, supervisors, etc. for medical education students.
  • Liaise with Faculty and Clinical Educators regarding their requirements for teaching and planning ahead to ensure all timetables and presentations are available in good time.
  • Prepare teaching and lecture materials as required.
  • Solve day-to-day teaching problems, such as a tutor being unable to attend.
  • Work with Clinical Educators to plan and organize activities with the Undergraduate Department, including OSCEs and workshops.

About Us

At North Tees & Hartlepool NHS Foundation Trust, our main priority is to provide safe and high-quality care to our patients every day. We want our organisation to be the best place to work, with the right staff in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace, with health and well-being initiatives, staff benefits, and opportunities for personal and professional development. Staff recognition is very important to us, and we recognise staff through various awards and initiatives.

We recruit for values and are committed to being a values-driven organisation.

Job Requirements

  • Working with the Undergraduate team involved in the planning, set, and delivery of Medical Students exams.
  • Assist with the development and modernisation of medical education services through the implementation of locally agreed standardised procedures and national policies.
  • To attend to and support undergraduate medical students and patients who visit the Trust in relation to undergraduate activity.
  • To produce, review, and update information for patients attending teaching sessions and examinations.
  • To undertake general secretarial and clerical duties as and when necessary, as requested by the Clinical Educators and Faculty.
  • Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.
  • Tackle discrimination and harassment, and promote equality and diversity in the workplace.
  • Reduce sickness absence; workplace accidents; and promote zero tolerance on violence against staff.
  • Take responsibility for personal development and education, and the development of a Personal Development Plan.

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