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Executive Operations Coordinator

2 months ago

London, Greater London, United Kingdom Green Park Content Full time

Overview

Greenpark is a renowned global leader in performance-driven content and brand publishing. Our mission is to forge impactful connections that enhance lives through strategic content tailored for search and social platforms. Our distinct capabilities in Insights & SEO, Creative Content, and Performance Technology are delivered to our clients through both an advertising agency and an in-house model.

Company Culture

At Greenpark, we are united in our goal to create a positive influence for the individuals and brands we collaborate with. Our core values—'We Strive', 'Acting Together', and 'With Kindness'—are fundamental to our operations.

Client Portfolio

Our teams are proud to work with an impressive array of clients, including major brands such as Unilever, Clarins, AIA, and Nestle.

Purpose of the Role

The Executive Assistant role is essential in allowing the CEO to concentrate on their primary responsibilities, which include steering the business and nurturing strong client and new business relationships.

Reporting Structure

This position reports directly to the CEO and provides support to the broader senior management team as necessary.

Key Responsibilities

  • Comprehensive diary management for the CEO & Founder, ensuring all meetings are scheduled, confirmed, and that the CEO is informed of any changes.
  • Assist in the preparation, research, and documentation for significant meetings.
  • Coordinate and schedule participants for both external and internal meetings.
  • Arrange internal training webinars and manage meeting room bookings as required.
  • Oversee travel arrangements for all UK employees, ensuring optimal deals and maximizing loyalty benefits.
  • Attend key meetings and document detailed minutes.
  • Support the CEO with personal administrative tasks to facilitate business growth.
  • Provide assistance to the senior management team with urgent matters as needed.
  • Perform ad hoc office management and administrative support duties.

Essential Soft Skills

  • Demonstrates ownership and accountability, working independently with minimal supervision.
  • Exhibits initiative and flexibility, willing to take on responsibilities beyond the defined role.
  • Seeks clarification and asks questions to ensure thorough understanding.
  • Acts as a representative of the CEO, maintaining professionalism at all times.

Additional Responsibilities

  • Act with integrity towards the Company and its stakeholders.
  • Uphold loyalty and respect for colleagues and management.
  • Maintain confidentiality regarding all meetings and decisions.
  • Set high standards and lead by example.
  • Inspire, motivate, and communicate effectively.