Administrative Assistant

4 weeks ago

Moffat, Dumfries and Galloway, United Kingdom Huntress Full time
Administrative Assistant Opportunity at Huntress

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Huntress. As an Administrative Assistant, you will be the first point of contact for visitors, including clients, site staff, contractors, and other visitors. Your responsibilities will include screening and transferring incoming telephone calls, receiving and distributing mail, packages, and delivery of goods received to site, and arranging carriage of goods for shipment from the site.

Key Responsibilities:
  • Provide exceptional customer service and ensure a positive experience for all visitors
  • Manage incoming and outgoing correspondence, including mail, packages, and delivery of goods
  • Coordinate meetings and arrange for the use of meeting rooms
  • Maintain accurate and up-to-date records, including weekly timesheets, expenses sheets, mileage sheets, fuel cards, IT support, holiday sheets, and delivery notes
  • Perform data entry, scanning, photocopying, and filing of documents using in-house record systems
  • Identify, retrieve, and distribute administrative records from document management systems as requested

Requirements: To be successful in this role, you will need to possess excellent communication and organizational skills, with the ability to work independently and as part of a team. You will also need to be proficient in using document management systems and have a high level of accuracy when performing data entry tasks.

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