Senior Executive Assistant and Data Analyst

1 month ago


Cambridge, Cambridgeshire, United Kingdom Smithsonian Astrophysical Observatory Full time
Job Summary

The Smithsonian Astrophysical Observatory is seeking a highly skilled Senior Executive Assistant and Data Analyst to provide administrative support to the Director of the Harvard-Smithsonian Center for Astrophysics. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the Director's office and contributing to the success of the Center.

Key Responsibilities
  • Manage the Director's calendar, including national and international travel, public events, and meeting requests from internal and external constituents.
  • Oversee the development of communications, including emails, voicemails, newsletters, presentations, and other materials, from members of SAO, Harvard, Smithsonian Institution, and the astrophysics community.
  • Provide logistical support to the Director, including travel arrangements, accommodation, and schedules, as well as managing travel expense reports and logistics.
  • Coordinate and facilitate logistics for visitors to the Director, in coordination with the DO Office manager and Advancement Team.
  • Supervise the Director's Office receptionist, including training, assigning work, conducting performance evaluations, and other personnel actions.
  • Research and analyze data to provide insights to support strategic decision-making, collaborating with cross-functional teams to ensure data reliability and identify opportunities for process improvements.
  • Develop and maintain knowledge of travel policies, rules, and guidelines, as well as data analysis, reporting, and database management.
  • Stay up-to-date with administrative programs, activities, policies, and objectives, and demonstrate a thorough understanding of Federal, SI, and Harvard policies, rules, and regulations.
Requirements
  • Extensive experience in administrative support, data analysis, and research.
  • Strong knowledge of Microsoft and Google office tools, including Outlook, PowerPoint, Excel, Word, and OneNote.
  • Ability to learn new technologies quickly and achieve proficiency in desktop systems/internal software.
  • Excellent communication and interpersonal skills, with the ability to interact with high-ranking officials and stakeholders.
  • Strong analytical and problem-solving skills, with the ability to work independently and as part of a team.
What We Offer

The Smithsonian Astrophysical Observatory offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunity employer committed to diversity in our workplace.



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