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University College Administrative Officer
3 months ago
Position Overview
We are excited to present a position for the role of Administrative Coordinator for the College Office at University of the Arts London (UAL). This position is essential within the Executive Office Support team, providing high-level administrative assistance to the Executive team.
Key Responsibilities
The successful candidate will be responsible for supporting senior colleagues in various capacities, including but not limited to:
- Comprehensive diary management and scheduling.
- Offering clerical assistance for committees and meetings, which includes preparing documentation, agendas, invitations, and recording minutes.
- Managing expense processing and arranging necessary hospitality, including travel, accommodation, and catering.
- Providing administrative support for cross-College events, such as staff meetings and showcase activities.
Candidate Profile
The ideal candidate will possess:
- Proven experience in delivering administrative support to senior management.
- Proficient IT skills, particularly in Microsoft Office applications such as Word, PowerPoint, Excel, Teams, SharePoint, and Outlook.
- The ability to thrive in a dynamic environment while adapting to the needs of the Executive team amidst competing priorities.
- Strong communication skills, enabling effective interaction with a diverse range of stakeholders through a collaborative approach.
Benefits
To acknowledge the dedication of our staff and their contributions, we offer a comprehensive benefits package, which includes:
- A minimum of 31 days of annual leave in addition to public holidays.
- Equal parental leave providing up to 6 months of full pay for both maternity and paternity.
- Two days of paid volunteering leave for registered charities in the UK.
- Generous pension schemes (LGPS/TPS).
- Discounts on gym memberships, nursery services, and private healthcare insurance.
- Opportunities for learning and development, including free Short Courses.
- Season ticket loans, cycle-to-work schemes, free counseling services, and more.
About UAL
University of the Arts London (UAL) is a leading institution offering a diverse range of courses in art, design, fashion, communication, and performing arts. As a collegiate university, we encompass six Colleges, four Institutes, and five Research Centres across London. UAL also operates two subsidiary companies that focus on specialized activities.
Our community consists of a diverse group of individuals, including designers, artists, performers, thinkers, researchers, and makers. Together, we form a global network of creatives, entrepreneurs, and leaders, united in our mission to drive change through creativity.
Our Commitment to Diversity
UAL prides itself on being one of the most international universities, welcoming a vibrant community of students and staff from around the globe. We value the insights and perspectives that come from different cultures, fostering innovation and collaboration. We encourage applications from all backgrounds, particularly those who may feel underrepresented in the workforce. Our commitment to inclusion and diversity is reflected in our membership in various initiatives aimed at promoting equality and supporting underrepresented groups.
Application Process
Candidates interested in this position will need to create an account to apply. The application process involves several stages: Application, Shortlisting, Interview, and Onboarding.
Applicants are required to submit a supporting statement that addresses the competencies outlined in the person specification. We recommend applying early, as the closing date may be adjusted based on the volume of applications received.
We appreciate the role of AI in the recruitment process; however, we encourage candidates to present their unique skills and experiences authentically.
