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Administrative Support Specialist

2 months ago

Oban, Argyll and Bute, United Kingdom Jifmar Group Full time
About Jifmar Group

Jifmar Group is a leading provider of marine and subsea services to the UK market and surrounding areas. Our company combines the expertise of two well-established Scottish companies, North West Marine and Delta Marine, to offer a wide range of services.

Job Summary

We are seeking a highly organized and detail-oriented Dive Team Coordinator to join our team in Oban. As a Dive Team Coordinator, you will provide administrative support to ensure the smooth operation of the dive team and provide exceptional customer service to our clients.

Key Responsibilities
  • Team Management
    • Manage the schedules of dive team members, including timetables, holidays, and overtime.
    • Process the registration of vehicles for each team member.
  • Administrative Tasks
    • Draw up order forms for sub-contractors every 15 days.
    • Check the training register.
    • Request diving certificates and medical examinations and add them to a file.
  • Communication
    • Send regular emails to confirm bookings for the coming week and to check availability for the following week.
  • Financial Management
    • Create an invoice template with payment dates and contact form.
    • Add the contact form details to the system as a new supplier.
  • Customer Service
    • Create a new contact in our software for new customers.
    • Manage/update mooring database.
    • Create relevant dive days on our software and add individual moorings.
Requirements
  • Strong Interpersonal Skills
  • Excellent Administrative Skills
  • Microsoft Office Computer Skills
  • Communication Techniques
What We Offer
  • Permanent Contract
  • Competitive Salary and Benefits
  • Training and Development Opportunities