Administrative Support Specialist
4 weeks ago
NHS Scotland is committed to fostering a diverse and inclusive work environment, where every employee feels valued and empowered to excel. We welcome applications from talented individuals who share our vision.
This exciting opportunity has arisen for a highly skilled Personal Assistant to support the Associate Director of Facilities - Property, NHS Tayside. As a key member of the team, you will provide exceptional administrative support, ensuring the smooth operation of the department.
Key Responsibilities- Manage and coordinate the day-to-day activities of the secretarial team, working closely with the Administrative Services Manager.
- Provide high-quality administrative support to the Associate Director, including preparing reports, presentations, and other documents.
- Assist with project coordination, including data analysis and reporting, to support business performance within the Property department.
- Develop and maintain in-house systems, such as SSTS, Pecos, and Turas, to ensure efficient workflow and data management.
- Travel to other sites across Tayside as required, representing the department and building relationships with stakeholders.
To succeed in this role, you will need:
- A Degree in Business Administration or equivalent relevant experience.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong communication and interpersonal skills, with the ability to build effective relationships with colleagues and stakeholders.
- A working knowledge of in-house systems and software, with the ability to learn and adapt quickly.
NHS Scotland offers a competitive salary and benefits package, as well as opportunities for professional development and growth. We are committed to supporting our employees in achieving their career goals and making a positive impact in our communities.
Informal enquiries can be made to Mark Anderson, Associate Director of Facilities – Property, or Connie Trayner, PA to Associate Director of Facilities – Property/Assistant Admin Services Manager.
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