Fleet Operations Administrator

3 weeks ago

Gateshead, Gateshead, United Kingdom Royal Mail Full time

Position: Traffic Office Administrator
Reference: 315149
Job Type: Permanent Contract
Working Hours: 40 hours per week, spanning 3 days from Friday to Sunday, with shifts scheduled between 0600 hrs and 1930 hrs.

Shift Schedule:
Friday: 06:00 - 16:00
Saturday: 06:00 - 19:30
Sunday: 06:00 - 19:30

At Royal Mail, we are on an exciting journey of transformation, and we are looking for dedicated individuals to contribute to our vision. The Traffic Office Administrator plays a crucial role in ensuring a safe, efficient, and cost-effective fleet operation. In this position, you will be responsible for adhering to established standards and methodologies while performing the following duties:

  • Maintain the Distribution Management System with accurate daily data input and ensure all drivers are debriefed at the end of their shifts.
  • Keep Isotrak, Business Asset Tracker, and Vision FTA updated with daily data entries to comply with European legislation regarding HGV drivers' hours.
  • Issue vehicle keys and logbooks according to Royal Mail standards.
  • Download digital tachograph cards in accordance with company policy.
  • Conduct daily debriefs with drivers, escalating any unresolved issues to the shift manager.
  • Ensure that planned maintenance for vehicles is performed and that maintenance records and vehicle files are consistently updated.

Additionally, you may be required to assist with other administrative tasks as needed.

Candidate Profile:

  • Highly organized, self-motivated, and capable of working independently.
  • Familiarity with safety and legal requirements, including drivers' hours legislation, vehicle inspections, Safe Systems of Work, risk assessments, and accident investigations.
  • Preferred experience in the mail and parcel operations industry.
  • Proficient in computer use, with strong numeracy and literacy skills, particularly in Microsoft Excel and Word.
  • Able to manage data input within deadlines while maintaining confidentiality.

Employee Benefits:

At Royal Mail, we value our employees and offer competitive pay and benefits, including:

  • Monthly pay with an hourly rate of £12.54 (£26,164 annually).
  • Overtime compensation at 1.25 times the normal hourly rate.
  • 22.5 days of holiday, increasing with tenure.
  • Contributory pension scheme.
  • Opportunities for career development.
  • Full uniform provided for contracts longer than three months.
  • Comprehensive parental leave policy.
  • Various discounts on high street vouchers, travel, attractions, beauty products, and gym memberships.

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