Executive Assistant

20 hours ago

Farnborough, Hampshire, United Kingdom Lenovo Full time

Job Description

We are seeking a highly organized and proactive Management Assistant to support our Executive Directors in EMEA. The successful candidate will be responsible for managing calendars, making travel arrangements, and preparing expense reports in a timely manner.

Key Responsibilities

  • Act as a trusted point of contact among EMEA Executives, Employees, Customers, and Business Partners
  • Manage EMEA Executive Directors' daily agenda and plan ahead for accurate meeting schedules
  • Obtain travel approvals and make travel and accommodation arrangements in a timely and accurate manner
  • Arrange workshops, flights, hotels, and visas
  • Control expenses by ensuring claims are submitted for authorization and accounts are monitored and credited
  • Support on Business reviews and Customer presentations by gathering information and managing timelines
  • Format information for internal and external communication – meeting minutes and reports
  • Provide support to defined EMEA projects

Requirements

  • 3-5+ years previous experience as a Personal Assistant in an international environment
  • Good organizational and time management skills
  • Proactive approach to problem-solving
  • Good verbal and written communication skills
  • Exceptional interpersonal skills
  • Discretion and confidentiality
  • Proven MS Office and Outlook experience
  • Fluent in spoken and written English

Benefits

  • Holiday purchase
  • Private medical
  • Income protection
  • Attractive pension scheme
  • Positive work-life balance
  • Learning and development
  • Life insurance
  • Lenovo and Motorola products discounts
  • Lifestyle discounts
  • Cycle to work
  • MyGymDiscounts
  • Mortgage advice and support
  • Referral bonus
  • Electric car salary sacrifice scheme
  • Free onsite parking

We are looking forward to discussing this position with you soon.

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