Event Coordinator Specialist
2 weeks ago
Lexington Catering is seeking a highly organized and detail-oriented Event Logistics Coordinator & Operations Analyst to join our team. As a key member of our operations team, you will be responsible for coordinating with stakeholders to organize and manage large events from inception to conclusion.
Key Responsibilities:
- Manage client relationships and coordinate event logistics from start to finish.
- Coordinate with various departments, including porters, H&S, front of house, cleaning, catering, AV, and engineering to ensure seamless event execution.
- Implement systems, processes, and governance for events to ensure compliance and efficiency.
- Process necessary permits and conduct due diligence to ensure event compliance.
- Provide problem-solving and advice on catering and logistics alternatives for clients.
- Ensure clients are fully aware of costs before confirming an event and prepare detailed quotes.
- Maintain regular communication with the kitchen, front of house, and stakeholders to ensure event success.
- Ensure all departments are aware of event budgets and deliver within those limits.
- Communicate last-minute changes to relevant personnel promptly.
- Verify correct recharging of all functions and resolve any outstanding issues.
- Establish a separate billing system for events outside the normal hospitality scope.
- Attend applicable events to ensure client satisfaction and monitor team efficiency.
- Be present during events to identify training needs and suggest operational procedure changes.
- Attend weekly Hospitality management meetings to provide updates.
- Handle normal hospitality bookings and event business with resilience.
Requirements:
- Excellent communication and interpersonal skills.
- Ability to work effectively in a fast-paced environment.
- Strong problem-solving and analytical skills.
- Experience in event planning and coordination.
- Knowledge of catering operations and logistics.
- Ability to work independently and as part of a team.
Benefits:
- Competitive salary and benefits package.
- Opportunities for career growth and development.
- Flexible working hours and remote work options.
- Access to mental health support and comprehensive wellbeing benefits.
- Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, and a cycle-to-work scheme.
About Lexington Catering:
Lexington Catering is a leading provider of catering services, committed to delivering exceptional quality and service to our clients. We are a dynamic and growing company, with a strong focus on innovation and customer satisfaction.
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