Fleet Administrator

4 days ago


Manchester, United Kingdom dnata Catering UK Full time

About the Role:

The Fleet Administrator will be responsible for providing administrative support to the Fleet Department at dnata Catering UK. This is a fixed-term contract for 12 months.

Key Responsibilities:

  • Provide first-class administrative support to the Fleet Department, ensuring compliance with company policies and procedures.
  • Responsible for all Central Fleet administration, including booking arrangements, maintenance management, and information processing.
  • Undertake the administration of the driver Certificate of Professional Competence, ensuring the database is updated with training documentation.
  • Administration of all company transport activity, including maintenance, accident, fines, and fleet management of company vehicles.
  • Maintain the Jamma Key 2 database.
  • Monitor cost and provide administration of budget management, escalating to Fleet Manager as appropriate.
  • Use SAP to raise orders and process invoices for cars, accidents, and fuel receipting where necessary.
  • Responsible for the maintenance of the Master Insurance Database for all vehicles, including daily hire.
  • Complete HMRC paperwork for issuing to the Fleet Manager.
  • Provide continuous support for all units across the UK, promptly responding to queries across all business units.
  • Administer the AA drive Tech for employees, providing help as necessary.
  • Undertake ad-hoc administrative duties within the Fleet Department, contributing to the smooth running of the Fleet operation.

Requirements:

  • Experience of Microsoft Access, Excel, Office, Word, and Outlook.
  • Possess excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues, managers, and external customers on the telephone daily.
  • Telephone experience.

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