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Business Operations Manager

2 months ago

Reading, Reading, United Kingdom Tate Full time

Job Title: Business Operations Manager

Job Type: Full-Time

Location: Remote (with occasional travel)

Job Description:

We are seeking a highly skilled Business Operations Manager to join our team at Tate. As a key member of our management team, you will play a pivotal role in ensuring the smooth operation of our office and finance functions.

Key Responsibilities:

  • Finance Management:
    • Manage cash flow, including daily recording, counting, and handling of secure petty cash, transferring data to accounting software, and reconciling.
    • Work across multi-currency accounts using bank feeds to update transactions and reconcile.
    • Track and record receipt of funds from export customers and relay this information to logistics and sales to ensure product release for shipping.
    • Make payments to suppliers.
    • Manage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments.
    • Prepare for payroll processing by a third-party provider, ensuring compliance with HMRC regulations and accurate recording of staff compensation, including logging absences and other leave.
    • Work alongside the accountant to prepare monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
    • Collaborate with external accountants to ensure accurate and timely submission of VAT returns, annual accounts, and other statutory filings.
    • Monitor and manage company budgets, tracking expenses and identifying cost-saving opportunities.
    • Reconcile bank statements and maintain accurate financial records using accounting software.
    • Assist in financial forecasting, budgeting, and financial planning processes.
    • Ensure compliance with all financial regulations and best practices.
  • Operations Management:
    • Receive and track company requests for holiday/leave and ensure accurate recording.
    • Assist line managers with HR issues, advising on appropriate protocol and processes.
    • Oversee daily operations relating to finance and HR, ensuring a well-organized, efficient, and productive workplace.
    • Hold responsibility for ordering office supplies, stationery, and other materials.
    • Coordinate with external vendors and service providers, managing contracts and maintaining relationships.
    • Oversee a small function responsible for organizing and coordinating company events, meetings, and staff activities.
    • Implement office policies, procedures, and standards, ensuring compliance while working alongside the internal health and safety officer.
    • Act as the first point of contact for office-related queries, providing support to staff as needed.
    • Manage and supervise administrative staff, ensuring high performance and job satisfaction.

Requirements:

  • Experience in a team leadership or management role.
  • Knowledge of HR principles applicable to a small to medium-sized enterprise.
  • Strong knowledge of bookkeeping and accounting principles, with a relevant qualification (e.g., AAT, ACCA part-qualified) being an advantage.
  • Proficiency in accounting software (e.g., Sage 50) and Microsoft Office Suite (especially Excel).
  • Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
  • Strong communication skills, both written and verbal, with the ability to liaise confidently with staff at all levels.
  • High level of integrity and confidentiality, particularly in handling sensitive financial information.
  • Attention to detail and accuracy, with strong problem-solving abilities.

About Tate:

Tate is committed to promoting equal opportunities and ensuring that every candidate has the best experience with us. We encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way.