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Administrative Coordinator

2 months ago

AshtonunderLyne, Tameside, United Kingdom Pennine Care NHS FT Full time

About the Role

We are seeking a detail-oriented and organized individual to join our Administration team as an Admin / Helpdesk Co-ordinator. In this role, you will be responsible for managing the helpdesk operations for our estates and facilities department, ensuring smooth communication between various stakeholders, and coordinating administrative tasks efficiently.

Main Responsibilities

  • You will serve as the primary point of contact using good organizational skills with the ability to work effectively as a team player within the Capital, Estates and Facilities Administration Team.
  • Receive and manage incoming requests for maintenance, repairs, and other services related to the estates department.
  • Communicate effectively with all parties involved to ensure a high level of service delivery.
  • Assist in maintaining accurate records of maintenance activities.
  • Hold knowledge of procurement ordering whilst raising purchase orders to suppliers and contractors through a software-based system and processing related invoices, whilst maintaining accurate database records.
  • Provide administrative support to Capital, Estates and Facilities services producing meeting notes, reports, letters, and business documents.

About Us

We are proud to provide high-quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport, and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities, and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our #PennineCarePeople and do everything we can to make sure we're a great place to work.

All individuals, regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion, or belief, marriage, and civil partnership, are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

Person Specification

Experience

Essential

  • Previous Administration Experience

Desirable

  • Work experience in a medical environment

Knowledge

Essential

  • Office procedures and systems

Desirable

  • Knowledge of procurement procedures