Financial Officer

7 days ago

Coventry, Coventry, United Kingdom Uniperms Full time
Job Description

Uniperms is seeking a highly skilled Senior Finance Officer to join our team at The University of Warwick's Doctoral College department.

Key Responsibilities
  • Proactively manage a portfolio of externally funded training grants and studentships from acceptance to closure, including budget forecasting, recruitment planning, and ensuring the completeness and accuracy of claims and invoices.
  • Monitor expenditure on all programmes, advising the relevant Training Grant leadership teams/academic departments of any forecasted under or overspends, suggesting and facilitating corrective action.
  • Reconcile complex training grants on a quarterly basis, investigating any incorrect postings and variances to budget, and reviewing expenditure to ensure eligible and compliant with funder rules.
  • Liaise with Training Grant management teams to provide financial cost forecasts to support key decision making, including student recruitment to ensure the success of the programmes and income recovery is maximised.
  • Work closely with people involved in TGs – including funder representatives, academic staff, TG managers, the CDT & PG Scholarships Coordination Manager, and academic departmental and central support staff – communicating with people at all levels, both internally and externally.
  • Review profiling of budget on SAP and ongoing maintenance of budgets and forecasts in system, liaising with the department over changes and documenting as appropriate.
  • On grant completion, ensure grant claims are finalised in a timely manner, and that all required documents and audit trail is archived and kept (electronically) for the contracted period.
  • Prepare and submit reconciliations, claims, and invoices.
  • Maintain complete, accurate, and auditable working papers supporting claims and invoices.
  • Correct mispostings/remove ineligible spend in a timely manner where identified as part of the review/reconciliation process.
  • Ensure claims and invoices are complete and accurate, and, following Finance Manager review, submit to funders in line with strict funder eligibility rules and deadlines.
  • Promote Financial Control.
  • Knowledgeable on funder rules, including effectively advising departments on application of these, and identifying and proposing solutions to related issues (e.g. through the ability to vire budgets), escalating to Finance Managers as necessary.
  • Support the Finance Manager to establish and maintain good working relationships with TG and studentship funders, escalating matters to Finance Managers where appropriate.
  • Support the Finance Manager in acting as a central point of contact and expertise for departments and funders, and in the liaison between them regarding TG finance and administration.
  • Undertake quarter-end routines such as income reallocation journal, results analysis, and settlement procedure; reconciling balance sheet accounts and training grant profit centres.
  • Support the Finance Manager in FCCG reporting of balances greater than £50k and grants with issues making them high risk, providing information and context of the issue and remedial action and progress agreed with management teams.
  • Project code set up and administration and close: Set up TGs on SAP finance system, involving project codes set up, budget set up in agreement with grant award letter and original costing.
  • Monitor TGs which have ended and ensure that appropriate actions are taken for a prompt and orderly close of project codes.
  • Maintain an action plan for projects codes which have passed end date but not yet closed off.
  • On completion, ensure all required documents and audit trail is archived and held on file for the contracted period.
  • Audit: Support the Finance Manager and Management Accountant to arrange audits and prepare documentation for these.
  • Respond in a timely manner to basic audit queries from external or internal auditors.
  • Pro-actively identify and notify Finance Manager of any potential improvements to processes or procedures.
  • Support the Finance Manager to implement improvements to financial and management systems (maximising use of SAP and other IT) and with the development of reporting for Training Grant finance.
Requirements
  • The ideal candidate will hold an Association of Accounting Technician qualification (AAT) or part CIMA/ACCA (or equivalent).
  • Additionally, it's essential to be a flexible and responsive team player.

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