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Part Time, Hybrid Executive Assistant, West Drayton
2 months ago
Seeking a Highly Organized and Proactive Executive Assistant
About the Role:
We are seeking a highly organized and proactive Executive Assistant to support our CEO in various aspects of their role. This is a temporary position facilitated through Bright Spark PAs, with a competitive hourly rate.
Key Responsibilities:
- Email Management: Efficiently manage and prioritize the CEO's inbox, ensuring timely responses and follow-up actions.
- Systems & Processes: Develop and implement systems and processes to streamline tasks and improve overall efficiency.
- Time Management: Proactively manage the CEO's schedule, optimizing time allocation for meetings, events, and strategic activities.
- Logistics Coordination: Arrange travel, accommodation, and logistics for meetings, events, and business trips.
- Event & Meeting Management: Coordinate and organize meetings and events, including preparation of materials, agendas, and logistics.
- Note-Taking & Follow-Up: Attend meetings and events to take notes, ensuring accurate recording of key points and action items, and follow up on assigned tasks.
- Team Collaboration: Collaborate with the team to ensure smooth communication and efficient execution of projects and initiatives.
Ideal Candidate:
- Must have: Proven experience as an Executive Assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong communication and interpersonal skills.
- Proactive and resourceful problem-solver.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite or similar software.