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Executive Assistant to Finance VP's

2 months ago

Cheltenham, Gloucestershire, United Kingdom Kohler Co. Full time
Job Title: Executive Assistant to Finance VP's

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Finance VP's. The successful candidate will be responsible for managing the diary, coordinating travel arrangements, and performing various administrative duties.

Key Responsibilities:
  • Manage the diary of the Finance VP's, ensuring smooth communication and coordination of meetings, appointments, and events.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Perform various administrative duties, such as filing documents, preparing reports, and managing office supplies.
  • Manage business expense submissions on behalf of the Finance VP's.
  • Respond to requests for information from our global teams.
  • Coordinate monthly report submissions.
Requirements:
  • At least 3 years' experience in a PA role.
  • Excellent organisation skills, with the ability to multitask and meet deadlines in a fast-paced environment.
  • Team player – adept at dealing with a diverse mix of stakeholders.
  • Able to prioritise workload and adapt quickly to changes in priorities.
  • Discreetly handle confidential and sensitive matters.
  • Able to work on own initiative with limited supervision.
  • Excellent communication skills.
  • Experience in a similar administratively complex role is essential.
  • Excellent PC skills including all Microsoft Office, Outlook (diary and meeting management), video and telephone conferencing.
  • Highly customer focused (internal and external).
  • Flexible approach to working hours, including out-of-hours support where required and occasional travel.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and experienced Executive Assistant looking for a new challenge, please apply today.