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Executive Assistant

2 months ago

London, Greater London, United Kingdom IFRS Foundation Full time
Job Title: Executive Assistant - Senior Leadership Support

Job Summary:

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership team. The successful candidate will be responsible for coordinating complex travel arrangements, managing calendars, and handling confidential matters with discretion.

Key Responsibilities:

  • Senior Leadership Support:
    • Manage the inbox and calendar of the Senior Leadership team, prioritizing inquiries and requests while troubleshooting conflicts and exercising tact.
    • Coordinate detailed and frequently changing national and international travel arrangements, including itinerary planning, securing visas, and other travel documentation.
    • Act as the primary point of contact for internal staff and external organizations, fielding calls, responding to queries, and accurately relaying messages.
    • Liaise with internal staff and external stakeholders at all levels, including officials from government, senior figures from regulators, and other international bodies.
    • Manage logistics for meetings, conference calls, and video conferences.
    • Coordinate preparation and travel arrangements for events, such as speaker engagements.
  • Administrative Support:
    • Manage correspondence and draft responses as required.
    • Document management.
    • Control all signatory requests.
    • Process expenses and credit card reconciliations.
    • Pre-approve travel and expense requests.
  • Other Ad Hoc Administrative and Project Duties:
    • Support senior management or advisory groups established to facilitate the work of the Senior Leadership team.
    • Work with Executive Coordinators and Executive Assistants across the organization to ensure appropriate cover during periods of annual leave and provide support during periods of high workload.

Requirements:

  • Previous experience of supporting a senior-level executive in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones.
  • Previous exposure to confidential and politically sensitive issues, and the ability to handle them sensitively and discreetly.
  • Proficiency in MS Office Suite, including SharePoint.

About the IFRS Foundation:

The IFRS Foundation is a not-for-profit organization established to develop high-quality, understandable, enforceable, and globally accepted standards for general-purpose financial reporting and to promote and facilitate their adoption.

The organization has a significant increase in overall headcount, with offices across multiple time zones, including San Francisco, Montreal, London, Frankfurt, and Tokyo.