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Administrative Coordinator for Project Support
2 months ago
Morson Projects is a distinguished multi-disciplinary engineering consultancy with a legacy of over 40 years in delivering exceptional services both in the UK and internationally.
Our expert engineering teams are equipped with the skills and experience across various engineering sectors, ensuring comprehensive project management, design, and execution services to our esteemed long-term clients.
We cater to our clients in five primary sectors:
Aerospace & Defence; Nuclear; Power & Renewable Energy; Industrial & Process; Infrastructure & Transportation.
We are currently seeking a Project Support Administrator to join our dynamic head office team.
The ideal candidate will provide centralized project and commercial assistance to a diverse engineering team engaged in various engineering products and systems.
This position is particularly suited for individuals with strong analytical or numerical skills, eager to launch their careers in an organization recognized nationally as one of the Best Big Companies™ to work for, particularly noted for its commitment to Learning and Development.
Key Responsibilities:
- Assist the Commercial Team in completing a range of routine administrative tasks and ad-hoc requests as necessary.
- Adhere to the Commercial Process to guarantee all projects meet audit compliance standards.
- Aid the Commercial Team Leader with the monthly invoicing process and collaborate with Engineering Project Managers to address any invoicing discrepancies.
- Compile weekly timesheets into comprehensive weekly expenditure reports for multiple projects.
- Maintain the Commercial Project Folder for each project, ensuring all documentation is accurately saved and organized.
- Generate the weekly payroll report for all personnel, which includes updating project lists, following up on missing timesheets, and securing timesheet approvals.
- Gather monthly expense reports for the organization, ensuring all booking codes are precise.
- Ensure the Project Information Management System is current and accurate for all active projects.
- Provide on-demand support to Engineering Project Managers for project reporting tasks.
- Create and manage hourly expenditure trackers/commercial trackers for larger projects as needed.
- Support commercial team meetings as required.
- Identify opportunities for process enhancements and collaborate with other departments on continuous improvement initiatives.
- Assist the Commercial Team Leader with additional tasks as necessary.
- Provide coverage for team members during holidays or sickness to ensure all commercial responsibilities are upheld.
The responsibilities listed above are not exhaustive.
Required Skills and Qualifications:
- Minimum grade 5/C in English and Mathematics level 2.
- An analytical mindset with strong mathematical capabilities.
- Proficient in advanced Excel, along with a solid understanding of the Microsoft Office suite.
- Excellent verbal and written communication skills.
- A collaborative team player with effective teamwork abilities.
Benefits:
At Morson Projects, you will enjoy a variety of benefits, including:
- 26 Days Annual Leave: Take the time you need to recharge and explore.
- Company Funded Professional Memberships: Stay at the forefront of your field with our support.
- Family-Friendly Policies: Achieve work-life balance with our supportive policies.
- Life Assurance Scheme: Ensure peace of mind for you and your loved ones.
- Funded Team Socials and Events: Build lasting connections while enjoying great experiences.
- Exciting Mega-Projects: Engage in groundbreaking projects across the UK and beyond.
- Employee Assistance Plan: Your well-being is important to us – we've got your back.
- High Street Discount Scheme: Enjoy exclusive discounts on your favorite brands.
- Company Sick Pay Scheme: We care about your health – rest assured with our support.
- Mental Health Wellbeing App: Access resources to support your mental well-being.
- Specsavers Discount Scheme: Take care of your eyes with exclusive discounts on eyecare.
