Executive Assistant

4 days ago

York, York City, United Kingdom Pavers Shoes Full time
About the Role

Pavers Shoes, a family-owned footwear retail business, is expanding rapidly and seeking an experienced Executive Assistant to support our Group Managing Director at our Head Office in York.

Key Responsibilities
  • Coordinate and support delivery of the company strategy on a quarterly basis, overseeing data collation, querying incomplete submissions, and ensuring sensible prioritisation in line with the goals of the senior leadership team
  • Manage the central calendar used to coordinate the senior leadership team and highlight high priority upcoming tasks / events
  • Support and arrange quarterly strategic off-site meetings
  • Provide a friendly interface to colleagues throughout the business
  • Coordinate and prepare relevant materials for key meetings, including agendas, pre-reading and updating actions, including monthly board meetings.
  • Act to support aims and objectives, proactively anticipating issues and acting on their behalf as required. Using initiative and responding to/directing queries as appropriate
  • Support the MD in personal tasks including booking travel, tickets, entertainment and personal hobbies
  • Highlight issues that need immediate attention, respond to requests, consult and advise as well as delegating as appropriate
  • Work collaboratively, compassionately, and empathetically to establish and maintain good working relationships with the senior leadership team and across the wider business
  • Support senior level meetings as required, occasionally attending meetings and acting on behalf of the MD
  • Support other members of senior management with diary management
  • Act as a primary point of contact
  • Full responsibility of diary and travel management to make the most efficient use of the MD's time
Requirements
  • Previous Personal or Executive Assistant experience required at board or director level
  • Very high levels of organisation, speed of execution, disciplined prioritisation, and excellent IT skills
  • Ability to work to very tight deadlines and manage conflicting demands, whilst maintaining a positive and friendly outlook
  • Willingness and eagerness to undertake any task – however big or small, and confidence to deliver
  • Able to demonstrate resilience, patience, professionalism, and pragmatism
  • Be cost-conscious and never spend money unnecessarily e.g. through use of avios or Membership Reward points, and have a good sense of monetary value
  • Good working knowledge of hospitality options in York and London
  • A professional, humble and trustworthy individual who can work with and manage confidential information discretely and maintain confidentiality in all scenarios
What We Offer
  • Competitive salary depending on experience
  • Discretionary annual bonus
  • Generous staff discount
  • Free onsite parking
  • Holiday entitlement (increases with service)
  • Company contribution pension
  • Free access to RetailHUB (Wellbeing & Financial Support)
  • Access to Pavers Foundation: employee-led grant application and charitable giving scheme

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