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Event Project Manager

2 months ago

Uxbridge, United Kingdom Layka Recruitment Full time
Event Project Manager

Layka Recruitment is seeking an experienced Event Project Manager to join our team. As an Event Project Manager, you will be responsible for managing the project scope of large-scale live events, ensuring successful and profitable execution of events by following Technical and Production Standards and supporting the implementation of processes and SOP's that drive consistency in event production.

Key Responsibilities:
  • Event Project Management: Prepare and communicate technical production & labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to team members, vendors and venue partners.
  • Determine and Secure Resources: Determine and secure the resources required to successfully complete each project.
  • Deliver World Class Service: Develop and maintain strong relationships with clients at all levels of their organisation and provide outstanding customer service while focusing on client retention.
  • Ensure HSE Documentation: Ensure that all the necessary HSE documentations including but not limited to Risk Assessments and Method Statements are in place and communicated to the project delivery team prior to the execution of an event.
Event Execution:
  • Act as Project Leader: Act as the project leader and onsite contact for the client throughout the event.
  • Manage Event Technical Execution: Manage all phases of event technical execution from load-in through run of show to load-out.
  • Assume Ownership of Inventory Management: Assume ownership of inventory management throughout the event.
  • Communicate Project Plan: Communicate the project plan and client expectations to event team.
  • Manage Onsite Changes: Manage onsite changes, including schedule, equipment or workforce modifications.
Financial Management:
  • Assist in Budget Creation: Assist in the creation, analysis, and execution of the project budget, partnering with regional leadership to mitigate external workforce and sub-rental spend.
  • Manage Event Costs: Manage event costs to align with budget and ensure all onsite changes are communicated to sales for billing purposes.
Administrative & Training:
  • Complete Post-Event Process: Complete post-event process, including the completion of all post-show reporting, confirming all workforce hours are accurately entered and ensuring that outsourced equipment is returned to appropriate provider.
  • Participate in SOP Development: Participate in the development of Project Management SOP's.
  • Conduct Event Review: Conduct review and analysis of proposed events as required.

Requirements:

  • 4+ years of technical experience in the Corporate Staging or Broadcast industry. Project Management experience preferred.
  • 1+ year of Supervisory experience preferred.
  • Strong written and oral communication skills.
  • Strong Technical Background.
  • Strong Client relationship skills.
  • Familiarity with budgets and cost control.
  • Operational logistics experience.
  • Works well under pressure.
  • Ability to manage multiple complex job functions within a fast-paced environment.
  • MS Office experience required.
  • Technical diagram knowledge / experience preferred.
  • Ability to travel up to 50% may be required.