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Administrative Support Trainee in Healthcare

2 months ago

Bolton, Bolton, United Kingdom Bolton GP Federation Full time

Job Overview

Are you looking for a rewarding opportunity that allows you to gain qualifications while gaining practical experience?

Join our dynamic and forward-thinking team at Bolton GP Federation, where you will have the chance to work across various healthcare disciplines, including General Practice, Dentistry, Ophthalmology, and Community Pharmacy. Your primary responsibility will be to assist with administrative tasks, which encompass organizing meetings and online events, as well as handling basic financial responsibilities. This role serves as an excellent starting point for your career in the NHS, providing insight into multiple career pathways upon completing your qualifications.

Our dedicated team will support you throughout your Level 3 Business and Administration course, with all associated fees covered.

The successful candidate will primarily work in a central location but may be required to travel within the Greater Manchester area as needed.

Key Responsibilities

Your main responsibilities while pursuing your studies will include:

1. Financial Assistance

a. Processing tasks such as sending invoices to supervisors for approval

b. Archiving email approvals onto the relevant systems

c. Dispatching coded invoices for payment

d. Following up with suppliers regarding invoices

2. Meeting and Event Coordination

a. Locating and reserving meeting spaces as necessary

b. Providing support at face-to-face events for the broader team

c. Assisting with online webinars

3. Administrative Support

a. Preparing materials for meetings

b. Distributing communications

c. Monitoring a general inbox and responding to straightforward inquiries

d. Scheduling meetings

About Bolton GP Federation

Bolton GP Federation serves as a collaborative platform for local GP practices, fostering cooperation, knowledge exchange, and coordination in primary care. We represent the priorities and needs of primary care within the broader healthcare system.

We are proud to be rated Good by the Care Quality Commission (CQC) and are committed to delivering high-quality services, including Primary Care Networks, Extended Primary Care, and the Covid Vaccination Programme.

Our mission is to enhance health and care by connecting primary care systems and employing innovative strategies to develop and support exceptional local services.

You will collaborate with the Board Secretariat to assist the Greater Manchester Primary Care Board.

The Greater Manchester Primary Care Provider Board (PCB) integrates the four primary care disciplines: community pharmacy, dentistry, general practice, and optometry.

Established in 2015, our goal is to elevate quality across approximately 1,800 primary care providers in Greater Manchester, ultimately delivering improved outcomes for our communities.

As part of your role, you will be enrolled in a Level 3 Business and Administration Apprenticeship with an accredited provider, agreed upon with your line manager, following a successful three-month probationary period. This apprenticeship will enhance your skills within the organization. You will provide a variety of administrative support to the board secretariat and project team of the Greater Manchester Primary Care Board.

This position will be office-based, with an expectation of full-time attendance.

Applicants may choose to apply for a schedule of 4 or 5 days per week.

Qualifications and Skills

Essential

  • Ability to follow established processes and procedures
  • Proficiency in Microsoft Excel and formulas

Desirable

  • Familiarity with the NHS and the services provided in Primary Care
  • Basic understanding of budgets and funding sources

Skills

Essential

  • Strong knowledge of Microsoft Office
  • Excellent communication and listening abilities
  • Ability to organize oneself effectively
  • Good time management skills

Desirable

  • Strong problem-solving capabilities