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Administrative Support Specialist

2 months ago

Hurn, United Kingdom TXM Recruit Full time
Job Description:

TXM Recruit is working in partnership with an award-winning organisation on an exciting new project in the UK. They are looking for an experienced Administrative Support Specialist / Document Control Coordinator to become part of an ever-expanding and skilled team, working on a 5-month contract.

Main Responsibilities:
  • Assist the Regional Pre-Construction Manager & Team to manage the office on a daily basis to ensure it runs as efficiently and effectively as possible.
  • Manage and log opportunities onto the tender register for review by the Pre-Construction team.
  • Track document amendments, supersede information to ensure that the team have the latest information.
  • Support tender sub-contractor & supplier enquiries ensure that they are all electronically filed.
  • Manage document uploads to document control platforms for various projects whilst ensuring that deadlines are met as agreed with our clients.
  • Organise and maintain records of all staff and operative diaries and time sheets etc.
  • Assist in the preparation of operating and maintenance manuals with the engineers.
  • Manage and maintain the office electronic / manual filing of paperwork by the staff and operatives.
  • Organise inductions for all new starters; liaising with IT and other departments as required to ensure laptops, phones, etc. are made available at the right time.
  • General daily office administration duties as required.
Requirements:
  • Experience of a similar role within the industry would be advantageous.
  • Delivery of excellent customer service.
  • Excellent communication skills – confident with interacting at all levels and a true team worker.
  • Time Management and Organisational skills.
  • Experience of implementing systems, processes, and procedures.
  • IT Literate (comprehensive with the Microsoft suite).