Customer Service Coordinator
2 days ago
We are seeking a highly skilled and experienced Customer Care Co-ordinator to join our team at Barratt Developments. As a key member of our Customer Care department, you will play a vital role in ensuring that our residents receive exceptional service and support throughout their journey with us.
Key Responsibilities- Manage and resolve resident and stakeholder issues in a timely and professional manner.
- Communicate effectively with internal teams and external residents, contractors, and managing agents to ensure seamless issue resolution.
- Coordinate the administration of the department to ensure efficient and effective operations.
- Ensure compliance with all relevant SHE policies and procedures, prioritizing the safety of our teams.
- Log and track all enquiries received, including regular meetings with the contractor RLO.
- Adhere to BDW standard Customer Care policies and procedures, ensuring all issues are handled professionally and to the satisfaction of all stakeholders.
- Handle all contacts, including calls, emails, and online interactions, in a professional and courteous manner.
- Work closely with the BSU communications team to ensure accurate and timely responses.
- Coordinate with colleagues to provide continuous telephone and email cover throughout the working day.
- Compile and distribute milestone proactive template communications to keep residents informed of progress.
- Arrange inspections of remedial enquiries as necessary, working with the BSU Project Manager or RLO to validate issues and mitigate resident concerns.
- Communicate with the Head of Customer Care to ensure all enquiries are handled by the appropriate personnel and in a cost-effective manner.
- Utilize the IT system to manage defect resolution and identify areas for improvement.
- Monitor all enquiries and escalate those that may pose a risk to reputation, satisfaction, or external escalation to the HOCC.
- Liaise with other departments to ensure customer enquiries or concerns are addressed professionally and efficiently.
- Provide administrative support, including handling customer correspondence, electronic and paper filing, and producing reports.
- Undertake post-completion satisfaction calls and surveys to customers.
- Update weekly reports and distribute to relevant personnel.
- Experience in a professional secretarial/administration role.
- Previous experience in a demanding and fast-paced customer service environment.
- Excellent communication skills, both written and verbal.
- Ability to learn technical detail and communicate it clearly.
- Intermediate to advanced level of proficiency with MS Office programs, with excellent keyboard skills.
- A strong team player, supportive of colleagues.
- Assertive, tenacious, with the ability to influence others and be resilient to challenging customer demands.
- Self-disciplined, with excellent time management skills and the ability to coordinate multiple priorities.
- Ability to multitask and work efficiently and accurately under pressure.
- Professional, assertive, and pleasant manner in dealing with internal and external customers and contacts.
- Able to manage shifting priorities.
Barratt Developments is a leading national housebuilder, recognized for our commitment to quality and customer satisfaction. We offer a range of benefits, including a competitive salary, bonus scheme, private medical scheme, and flexible benefits package.
We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and experienced individual looking for a new challenge, please submit your application.
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