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Site Operations Administrator
2 months ago
Job Title: Asset Management Administrator
Job Summary:
The Site Administrator will be responsible for supporting the Site and Senior Leadership Team by providing timely and accurate information and maintenance of associated computer systems as well as providing information as required to various other departments within Hovis.
Key Responsibilities:
- Maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
- Completion of Production and Despatch reconciliations for the site within the established timescales.
- Manage phone calls, outgoing posts and records data on special deliveries.
- Manage the reception area and look after visitors ensuring they are inducted onto the site and are aware of safety measures including fire assembly points, bathrooms, smoking areas etc.
- Arrange and support all on-site meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
- Manage correspondence by answering emails and sorting mail on time.
- General administration support for the site including filing compliance documents and data entry/reports by shift on capacity, waste, etc.
- Assist in the planning and arranging of site events, including organising catering and appropriate communication with the workforce.
- Support with any additional ad-hoc administrative duties as required.
- Liaise with the Despatch department to assist with the collection of charity bread donations.
Requirements:
- GCSE English and Maths.
- Excellent working knowledge of Microsoft Office particularly, Word, advanced Excel and PowerPoint.
- Working knowledge of system 21 (ERP) and SAP.
- Experience working in an FMCG environment is desirable.
Benefits:
- Competitive annual leave entitlement and flexibility where possible to create a healthy work-life balance and recharge your batteries.
- Generous long service awards and recognise outstanding colleague contributions through our recognition scheme.
- Three levels of pension scheme (so you can choose which works best for you now).
- A healthcare scheme that can be tailored to your needs.
- Enhanced annual leave and maternity/paternity leave (and flexibility where possible to suit your needs).
- Free on-site parking.
- Wellbeing support and campaigns to help you stay active and healthy, be financially prepared, and support your mental well-being.
- Eyecare vouchers.
- Cycle to work scheme.
Hovis Values:
Hovis values diversity and is committed to promoting equal opportunities in the workplace. Every job applicant, employee or worker will be treated fairly and equally with dignity and respect regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, social class, nationality, ethnic or national origin, religious belief, union membership, political opinion, sex, sexual orientation or any other protected characteristic.
