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Document Management Specialist

2 months ago

West Sussex, United Kingdom Project Partners Full time

Document Management Specialist

Working Hours: 45 hours per week

Location: Hybrid role

Project Partners is seeking a skilled Document Management Specialist to contribute to a collaborative team environment. This position involves a hybrid work arrangement.

Role Overview

The Document Management Specialist will oversee the organization and control of project closeout documents, ensuring they meet accuracy standards and compliance requirements. Responsibilities include maintaining document control systems, facilitating the efficient processing of all documentation, submitting files through the client's designated portal, gathering feedback, and providing assistance to project teams.

Key Responsibilities

  • Managing deliverable and document registers
  • Submitting documentation through the client's preferred portal and compiling any feedback received
  • Performing general administrative tasks, including managing SharePoint files to ensure current information is accessible
  • Adhering to strict deadlines
  • Coordinating with team members and stakeholders
  • Ability to visit operational and construction sites as needed
  • Executing additional duties relevant to this position

Required Experience

  • Proficient in Microsoft Office Suite, SharePoint, and Aconex (training available)
  • Experience in document control with a foundational understanding of document management principles and best practices
  • Familiarity with Building Information Modeling (BIM) is advantageous
  • Prior experience in the industry and knowledge of construction site health and safety regulations is preferred

Essential Qualifications

  • Valid driving license

Preferred Qualifications

  • CSCS certification
  • EUSR National Water Hygiene (training available if required)

Benefits Offered

  • Competitive salary package
  • 25 days of annual leave
  • Car allowance
  • Access to Peoples Pension scheme
  • Participation in Group Pension Scheme
  • Life Assurance and Critical Illness coverage
  • Access to Employee Assistance Programme and Medicash
  • Opportunities for continuous professional development

For further details, please refer to the application process.