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Accounts Assistant

2 months ago

London, Greater London, United Kingdom Midstream Lighting Full time

About Us

Midstream Lighting is a leading technology company specialising in designing and manufacturing high-quality LED lighting solutions for various industries worldwide. With a strong focus on innovation and sustainability, we have established ourselves as a global leader in the lighting industry. Our mission is to provide our clients with exceptional lighting products and solutions while maintaining a commitment to environmental stewardship.

Role Overview

We are seeking a dedicated and detail-oriented Financial Administrator to join our team in a full-time capacity. Reporting to the Manager of Accounts and Administration, this position offers a great opportunity for professional growth within a supportive environment. A hybrid working model allows for a balanced schedule between the office and remote work.

Key Responsibilities

Accounts Payable

• Invoice Processing:

  • Review and verify invoices for accuracy and completeness.
  • Monitor accounts payable mailbox; code and process supplier invoices and payments into the accounting system.
  • Prepare and send remittance advice regularly.
  • Reconcile supplier statements monthly and resolve any discrepancies.
  • Run supplier ageing reports to ensure a clean ledger and timely payments.
  • Maintain good relationships with suppliers and resolve any payment-related issues in a timely manner.
  • Maintain accurate records in an organised manner. Daily filing of invoices and statements.

• Employee expenses:

  • Process employee expense claims ensuring adherence to company expense claims policy.
  • Reconcile credit card statements every month and resolve any discrepancies.

Accounts Receivable

• Invoicing:

  • Generate and send out customer invoices in a timely manner.
  • Review and monitor sales orders, working closely with the sales and operations teams to resolve discrepancies.

• Credit Control and management of debtors:

  • Maintain and monitor customer payments ensuring timely and accurate receipt.
  • Contact customers to secure timely payments.
  • Ensure that payments are accurately recorded and posted in a timely manner.
  • Reconcile customer accounts and ensure any discrepancies are resolved in a timely manner.
  • Follow up on overdue payments.

General Administrative Tasks

  • Provide administrative support to the accounts department as and when required.
  • Provide support during the annual audit process.
  • Assist in ad-hoc assignments as needed.

Requirements

  • Degree (or equivalent) in Finance and Accounting.
  • Minimum 2 years experience in a similar role.
  • Knowledge of basic accounting principles and procedures.
  • Proficiency in Microsoft Excel and accounting software.
  • Ability to work under pressure.
  • Excellent attention to detail and accuracy.
  • Strong communication and interpersonal skills.

Benefits

  • Competitive Salary: Starting salary based on experience and qualifications.
  • Flexible Work Arrangement: A hybrid working model allows for a balanced schedule between the office and remote work.
  • Training and Development: Opportunities for professional growth with training programs and access to learning resources.
  • Retirement Savings: A company-matched pension plan will help you secure your future.
  • Paid Time Off: Generous vacation days, plus additional holidays and leave.
  • Corporate Culture: Collaborative and inclusive work environment focused on innovation and excellence.