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Academic Administrator

2 months ago

Sutton Coldfield, Birmingham, United Kingdom CSR Group Full time

{"Job Title": "Academic Officer", "Job Summary": "We are seeking an experienced Academic Officer to join our team at CSR Group. As an Academic Officer, you will play a key role in facilitating a smooth and efficient enrolment process for learners. Your primary focus will be on capturing pertinent, accurate information and managing the systems used for this purpose.

Key Responsibilities:

* Send welcome emails to learners and line managers, providing clear instructions on the onboarding and enrolment process.
* Create and send compliance documentation such as Employer Agreements, Apprenticeship Agreements and Training Plans.
* Ensure accurate and timely submission of all required documentation focusing on sustained compliance with funding rules.
* Create learner and line manager accounts on systems e.g. OneFile and Aptem.
* Ensure that all systems are up to date and accurately reflect learners status and their personal information.
* Oversee and manage the entire enrolment process, ensuring it runs smoothly.
* Coordinate and facilitate enrolment sessions and maintain the enrolment calendar.
* Monitor and track the completion of enrolments to ensure timelines are met.
* Maintain and update relevant spreadsheets and systems with up-to-date information.
* Upload and manage completed documentation within the appropriate systems.
* Identify any concerns from enrolments, including special educational needs and potential cause for concern, and communicate this to the relevant team.
* Create and update Group Profiles.
* Be a supporting officer on the Wellbeing Team (all training will be provided).
* Support with the invigilation of exams when required.
* Provide general office duties (answering incoming calls, monitoring helpdesk emails etc.).

Essential Attributes:

* Minimum of 5 GCSEs grades A-C (or equivalent), including Maths and English.
* Knowledge of Microsoft Office IT programs.
* Live within a commutable distance of Sutton Coldfield.
* Previous educational and/or business administration experience.
* Effective communication skills, time management and teamworking.
* Excellent attention to detail.

Desirable Attributes:

* Previous experience of ensuring compliance with externally set and enforced rules.
* Knowledge of the Apprenticeship educational sector.

Salary: £22,500 to £27,000 per year

If you are a motivated and organized individual with a passion for education, we encourage you to apply for this exciting opportunity.

Please note that this job description is a summary of the main responsibilities of the post and is not exhaustive.

CSR Group is an equal opportunities employer and welcomes applications from all qualified candidates.

We are committed to diversity and inclusion and are proud to be an employer of choice for people from all backgrounds.

We are a Disability Confident employer and are committed to making reasonable adjustments to ensure that our recruitment processes are accessible to all.

If you require any reasonable adjustments to be made during the recruitment process, please let us know.

We are an equal opportunities employer and welcome applications from all qualified candidates.

Please note that we do not accept applications from agencies or recruitment agencies.

We are a proud member of the CSR Group and are committed to making a positive impact in our community.

If you are interested in this exciting opportunity, please submit your application by [insert date].

We look forward to hearing from you.

Best regards,
[Your Name]"}