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Lead Medical Administrative Coordinator
2 months ago
Job Overview
We are seeking a dedicated individual with extensive administrative and secretarial expertise to join our team. Proficiency in Microsoft Office and familiarity with various IT systems utilized within healthcare settings will be beneficial. The role demands the capacity to deliver precise and timely secretarial assistance to the CAMHS Service.
Key Responsibilities
The successful candidate will be expected to take initiative and operate independently within established guidelines, with regular assessments to ensure robust administrative and data management systems are in place to support clinical teams effectively.
Deliver high-quality communication services, both in-person and via telephone.
Assist colleagues by providing coverage during absences and support the completion of urgent tasks when team members are unavailable.
Maintain confidentiality and discretion at all times.
Proficiency in Welsh is preferred; applications from both Welsh and English speakers are encouraged.
About Our Organization
Betsi Cadwaladr University Health Board (BCUHB) is the largest healthcare provider in Wales, serving a diverse population across North Wales. We offer a comprehensive range of services, including primary, community, mental health, acute, and elective hospital care. Join our organization to receive the support you need while aligning with our core values and commitment to leadership.
We are dedicated to fostering an inclusive environment and welcome applicants under the "Disability Confident Employer" initiative.
Job Responsibilities
A detailed Job Description and Person Specification can be found in the supporting documents or by clicking 'Apply now' to view in Trac.
Qualifications
Essential
- NVQ Level 4 in Business Administration or equivalent experience
- OCR Level 3 or equivalent qualification in typing skills
Desirable
- Audio Typing skills
- NVQ Level 3 in Customer Service
- ILM Level 2 or working towards a relevant qualification
Experience
Essential
- Proven experience in coordinating administrative functions
- Experience in minute-taking and transcription
- Background as a medical secretary
- Ability to manage workload and work independently
Desirable
- Previous experience within the NHS
- Familiarity with WPAS, referrals, bookings, and data quality
Skills
Essential
- Advanced typing proficiency
- Exceptional organizational skills
- Experience in minute-taking
Desirable
- Understanding of the Referral to Treatment process (RTT)
