Site Operations Coordinator

2 months ago


Coventry, Coventry, United Kingdom Joseph Gallagher Limited Full time

About Joseph Gallagher Limited: We are a family-owned Civil Engineering company dedicated to delivering expertise and prioritizing client satisfaction. With a strong foundation in honesty and quality, we understand the impact of our actions on the communities and environments where we work.

Key Responsibilities:

  • Site Induction Management: Register new employees, assist with form completion, and update profiles. Coordinate with clients for profile review and approval. Ensure staff attendance at inductions, manage profile transfers, and update expiries. Handle Access Card requests and complete offer forms for HR approval.
  • Safety Critical Medical Coordination: Check staff availability for medical appointments, book appointments, obtain and upload medical results, and prepare purchase orders for medical centers.
  • Safety Glasses Prescription Processing: Communicate with Health & Safety for prescription requests and distribute to staff.
  • Friday Pack Responsibilities: Prepare Meeting Minutes and compile reports for clients.
  • Onboarding New Starters: Assist new employees with site directions and contract management. Verify necessary documents and handle pre-employment questionnaires.
  • Holiday Management: Issue and track holiday forms, maintain individual records, and assist with holiday-related queries.
  • Timesheet & Payroll Support: Address payroll queries, assist with timesheet preparation, and process lodging applications.
  • General HR Assistance: Support staff with documents, maintain attendance records, and communicate staff updates to HR.
  • Training Coordination: Communicate training details and maintain tracking lists.
  • Administrative Duties: Prepare reports, manage contract copies, update requests, and handle reference letters.
  • Gate Access and Issues: Address gate access concerns and manage visitor pass requests.

Requirements:

  • Proven administrative experience, preferably in a site-based role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Experience in civil or construction industry is beneficial.
  • Familiarity with office management procedures and basic accounting principles.

Benefits:

  • Competitive salary.
  • Opportunities for career advancement.
  • Supportive and dynamic work environment.


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