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Office Administration Coordinator
3 months ago
Location :
Ringwood
Salary :
up to £25k
Hours : 8.45am-5.15pm Mon-Fri (office-based role)
Benefits: 31 days of leave including bank holidays (with potential for additional days based on service), selection of 2 benefits from a medical reimbursement program, enhanced pension contributions, £150 contribution towards gym membership or extra annual leave, life insurance benefits, regular team events, employee of the month recognition, complimentary breakfast on the last working day of each month, referral bonus program.
Aspire Jobs is collaborating exclusively with a Professional Services organization to recruit a skilled Administration Coordinator/Receptionist to join their expanding team in Ringwood.
This role is crucial as it positions you as the initial point of contact for the business, welcoming all visitors and clients to the office.
In addition, you will provide essential administrative support as needed, primarily from the reception area.
Although there is a dedicated telephonist, you will also be responsible for managing any overflow calls.This is a vibrant and demanding environment with a supportive culture, dedicated to delivering exceptional service to clients.
The organization fosters and promotes your professional growth, offering genuine opportunities for advancement within the firm.The position requires an individual with a strong character to interact with various team members at all levels, ensuring professionalism in all engagements.
The ideal Administration Coordinator/Front of House candidate will:
- Have prior administrative experience
Present a professional appearance suitable for a front-of-house role within a professional services environment.
Exhibit a proactive attitude where challenges are met with enthusiasm.
- Maintain a positive demeanor
Be adaptable and willing to assist with any required tasks.
- Possess strong IT skills
Proficient in Word and Excel.
- Demonstrate excellent communication skills
Show meticulous attention to detail.
Ideally, have some background in a professional services or compliance setting (though this is not mandatory).
- Be confident and dedicated
Exhibit reliability and flexibility.
Your responsibilities will encompass:
- Welcoming clients upon their arrival with a courteous and professional demeanor.
- Managing incoming calls and relaying messages.
- Providing administrative support to the Ringwood office as required.
- Handling postal and DX duties.
- Upholding a high standard of client service at all times.
- Being self-motivated and capable of working independently.
- Performing photocopying, filing, and electronic filing tasks.
- Assisting with document archiving.
- Processing client payments and photocopying identification in compliance with anti-money laundering regulations.
- Coordinating and preparing meeting rooms.
- Executing all other general office responsibilities.
- Managing the car park registration system.
