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Depot Operations Coordinator

3 months ago

Swindon, Swindon, United Kingdom FirstGroup Full time

About FirstGroup

FirstGroup is a leading provider of passenger transport solutions across the UK and North America. We operate a diverse range of services, including rail, bus, coach, and tram networks, connecting communities and enabling people to travel with ease.

About Our Team

This role is within our dedicated team at Paddington station. You will provide essential day-to-day administrative support to both management and front-line colleagues, ensuring smooth operations and efficient communication.

Responsibilities

  • Act as a central point of contact within the depot, responding to queries, requests, and relaying messages promptly and accurately.
  • Manage the ordering, distribution, and inventory of essential equipment, uniforms, and stock items.
  • Ensure operational notices, diagrams, alterations, and other critical information are correctly posted and accessible.
  • Maintain electronic filing systems and crew records with meticulous attention to detail.
  • Report any faults or defects promptly to the appropriate personnel.
  • Support local record-keeping processes and procedures.
  • Take accurate minutes during meetings, hearings, and investigations.
  • Communicate information effectively to other departments as required.
  • Uphold strict confidentiality and adhere to GDPR guidelines at all times.

Ideal Candidate Profile

  • Highly organized with the ability to prioritize tasks efficiently in a fast-paced environment.
  • Meticulous attention to detail and accuracy in all work undertaken.
  • Adaptable and flexible, able to adjust to changing priorities and demands.
  • Excellent interpersonal skills, fostering positive relationships with colleagues and stakeholders at all levels.
  • Proficient in Microsoft Office applications.