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Office Coordinator

2 months ago

Leeds, Leeds, United Kingdom BJSS Full time
About Us

We are a leading technology consultancy, renowned for our innovative approach to solving complex problems. With a rich history dating back to 1993, we have established ourselves as a trusted partner for some of the world's leading organizations.

Our team of creative problem solvers has delivered solutions that have had a significant impact on millions of people's lives. We have received numerous awards, including a prestigious Queen's Award for Enterprise in the Innovation category, for our Enterprise Agile delivery approach.

We operate from 26 locations across the globe, bringing together diverse teams of experts who share a passion for collaboration and innovation. Our culture is built on a commitment to world-class delivery and a desire to make a positive impact on the world.

About the Role

We are seeking an Office Coordinator to join our team in our Leeds office. This is an exciting opportunity for someone who is looking to work in a fast-paced technology consultancy environment.

As an Office Coordinator, you will be part of our established Operations Team, working closely with internal stakeholders to ensure the smooth operation of our office. You will be responsible for a variety of tasks, including:

Key Responsibilities
  • General Duties
    • Reception duties: greeting visitors, receiving deliveries, arranging couriers, and distributing mail
    • Supplies: maintaining a stock of stationery and office supplies, ordering new supplies as needed
  • Administrative Duties
    • Travel Arrangements: booking taxis, accommodation, train tickets, and flights
    • Diary Management: managing the meeting room schedule through Outlook
    • Office Environment: maintaining a safe, tidy, and efficient environment across all BJSS floors
    • General Housekeeping: ensuring the office and kitchens are tidy and all associated tasks are completed regularly
  • Accounting Duties
    • Purchase Orders: raising purchase orders, ensuring sign-off by authorized personnel prior to purchasing goods
    • Invoices: requesting and chasing invoices for all items paid for on the company credit card
  • Compliance Duties
    • Visitors: meeting and greeting all visitors, arranging catering when required
    • Record keeping: ensuring relevant record keeping is maintained to a high standard
    • Office Handbook: updating the handbook when processes change
  • Events
    • Monthly Staff Socials: organizing and arranging stock for the monthly socials for all permanent members of staff, sending out invitations, and recording attendance
    • Quarterly Town Halls, Summer Strategy Event, Christmas Party: assisting with any arrangements in the run-up to and during or after these events
    • Client events: assisting with any arrangements in the run-up to and during or after these events
  • Project Management Support
    • Problem-solving: identifying creative solutions for office regeneration and improvements to help make the office a great place to work
    • Improvement initiatives: supporting planning and execution of office improvement initiatives in a timely and cost-effective way
    • Change management: assisting the transition of new processes, office setups, or technologies with minimal disruption to daily operations
About You

We are looking for a self-motivated and enthusiastic individual with excellent time management and interpersonal skills. You should be able to use initiative, be proactive, and work without supervision. Flexibility around working hours (when required) and commitment are essential.

We offer a range of benefits, including a flexible benefits allowance, industry-leading health and wellbeing plan, life assurance, 25 days annual leave, and discounts on various products and services. We also offer training opportunities and incentives, as well as the chance to get involved in national and regional partnerships to support diversity in the tech industry.

Please note that we are unable to provide Visa Sponsorship for this role.