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Human Resources Office Manager

2 months ago

Kingston upon Thames, Greater London, United Kingdom VisionFR Limited Full time
Job Title: Human Resources Office Manager

We are seeking a highly skilled and experienced Human Resources Office Manager to join our team at VisionFR Limited. As a key member of our HR department, you will be responsible for providing strategic advice and support to our management team, ensuring effective policies and processes are in place, and creating a positive working environment.

Key Responsibilities:

  • Operate at both an operational and strategic level to support the business in achieving its aims.
  • Provide guidance and support to employees and management on HR-related issues.
  • Administer benefits, compensation, and pay processes.
  • Ensure end-to-end employment processes are effectively carried out, including onboarding, monthly payroll, performance management, development, and offboarding.
  • Ensure legal compliance and introduce best practices.
  • Assess employee engagement and productivity and recommend actions to improve.
  • Design and implement approaches to communications that provide employees with a voice.
  • Create proactive approaches to employee engagement, recognition, development, wellness, and diversity.
  • Work in close liaison with senior managers to build a culture of trust, recognition, and engagement.

Office Manager Responsibilities:

  • Maintain smooth functioning of all office systems with an approachable and proactive approach to problem-solving.
  • Manage office equipment, supplies, and facility upkeep, anticipating needs and addressing issues promptly.
  • Manage relationships with vendors and suppliers, including cleaners, landlord, IT, and security, maintaining strong relationships and resolving issues efficiently.
  • Oversee service contracts with a forward-thinking mindset, ensuring effective compliance and cost savings or improvements are made where viable.
  • Manage onsite food ordering and deliveries, ensuring staff members' needs are met and savings are made where possible.
  • Coordinate all internal events, including setup, equipment requirements, and catering arrangements, seeking support from colleagues when needed.
  • Work with the CEO's EA to proactively prepare for large meetings, ensuring all technical and logistical needs are anticipated and met.

Requirements:

  • Demonstrable evidence of working in close liaison with management to achieve company aims.
  • Several years' experience as a HR generalist, with a strong grounding in all aspects of HR, including legal and procedural requirements, recruitment, employee engagement, development, and inclusivity.
  • Degree in HRM or a related field and/or CIPD level 5 or 7 qualified.
  • Proven experience in a dual HR/OM role.
  • Experience in an early-stage start-up company environment.
  • Experience implementing and creating internal structure and building processes from the ground up.
  • Self-motivated, with exceptional organizational and time management abilities and a proven ability to thrive when dealing with ambiguity.
  • Strong commercial focus.
  • Ability to develop strong working relationships at all levels and to collaborate across boundaries (geographical and functional).
  • Evidence of successful delivery, with a proven ability to manage competing and sometimes ambiguous priorities.
  • Engaging and well-structured communicator with excellent command of the English language in both written and verbal communications to ensure the message is clear and understood.
  • Software skills, including email, Microsoft, and HRIS/ATS systems.
  • High levels of self-confidence, independence, resiliency, confidentiality, diplomacy, and the ability to influence others.
  • Proven ability to add value with a positive and infectious, can-do attitude.

Desired:

  • Experience of working in a diverse and cross-cultural organization.
  • Provided HR support to a company that has experienced significant growth.
  • A European language (French, Spanish, or Italian).
  • Experience in managing international teams and/or cultures.

VisionFR Limited is committed to encouraging equality, diversity, inclusion, and eliminating unlawful discrimination within our workforce and whilst fulfilling our clients' recruitment needs.