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Executive Support Specialist

2 months ago

Thame, Oxfordshire, United Kingdom Carmichael UK Full time
About the Role

Carmichael UK, a leading civil engineering recruitment agency, is seeking an experienced Executive Assistant/Project Coordinator to join our team in Oxfordshire.

As a key member of our team, you will provide administrative support to our Managing Director, ensuring the smooth operation of their day-to-day activities.

Key Responsibilities
  • Diary Management: Manage the MD's diary, ensuring timely appointments and meetings.
  • Administrative Support: Provide administrative assistance to the Directors, including email management, research, and document preparation.
  • Project Coordination: Coordinate projects, agreeing timescales, costs, and resources with Directors.
  • Communication: Liaise with suppliers, negotiate services, and communicate with external stakeholders.
  • Reporting: Review and distribute reports, ensuring all business processes are followed.
  • Research: Conduct research and provide reports to Directors as required.
  • Correspondence: Prepare correspondence on behalf of the Directors, including presentations, spreadsheets, and reports.
What We Offer
  • Competitive Package: A strong performance-related package with visibility of career progression.
  • Benefits: Pension, life assurance, private health insurance, inclusive social culture, dress-down Fridays, and flexible working arrangements.
  • Annual Leave: 25 days annual leave + bank holidays, with the option to buy or sell up to 3 days per year.
  • Volunteering Opportunities: Regular opportunities for volunteering with our chosen charities.

Carmichael UK is an equal opportunities employer and promotes a culture where diversity is welcomed and celebrated. If you require reasonable adjustments to take part in the recruitment process, please email our HR team.