Executive Assistant

2 months ago

Preston, Lancashire, United Kingdom Colbern Limited Full time
Job Title: PA / Administrator

Colbern Limited is seeking an experienced Personal Assistant/Administrator to provide executive and administrative support to the Director and Deputy Directors of Estates and Campus Services and the Estates Services Management team.

Key Responsibilities:
  1. Provide high-level, professional Personal Assistant services to the Director and Deputy Directors, including effective management of incoming and outgoing correspondence, reports, and emails in a timely manner, diary management, meeting serving, and travel arrangements.
  2. Coordinate centralized office budgets.
  3. Undertake research, prepare reports, compile data, obtain information, and provide administrative support for the delivery of projects to support the work of the Director and Senior Team.
  4. Demonstrate ongoing knowledge of the Department and the University and communicate this effectively to external and internal contacts as required. Carry out all duties with a high degree of diplomacy, confidentiality, tact, and initiative.
  5. Develop and maintain a central system to ensure the currency and availability of Estates Services Management's structure and supporting job descriptions/person specifications.
  6. Develop and maintain monitoring systems for FOI requests, complaints, and compliments. Oversee Estates Services input into the University DOI and complaints procedures and ensure compliance across Estates Services.
  7. Collect, collate, interpret, and report on Estates Services Data, such as sickness, holiday records, and ensure appropriate systems are in place to ensure relevant information is collected and analyzed.
  8. Under the role of GDPR asset officer.
  9. With regards to the nature of your role and its impact upon our students, make an active contribution to and support the improvement of the student experience.
  10. Undertake other relevant duties and responsibilities appropriate to the grade of the post.

Please note that only candidates with the necessary skills, experience, and expertise should apply. The first part of our recruitment process is to send your CV. Should you be shortlisted, Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited, along with our clients, is an equal opportunities employer.

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