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Personal Assistant to Executive Leadership
2 months ago
Personal Assistant to Executive Leadership
Location: Remote
Salary: Competitive, based on experience
Job Type: Full-Time
Benefits:
- Pension Plan
- Employee Referral Program
- Client Engagement Incentives
- Casual Dress Policy
- Social Activities: Wellness programs, fitness classes, and team-building events
- Professional Development Opportunities: Regular training sessions
- Leave: 20 days of annual leave plus public holidays (increases by 1 day for each year of service, up to a maximum of 3 additional days). Special leave on your birthday after 4 years of service.
About Our Client:
Our client is an innovative and progressive recruitment agency. They specialize in connecting talented individuals with leading organizations, providing tailored recruitment solutions. Their mission is to facilitate successful career transitions and foster professional growth for their clients. They are currently seeking a highly organized and proactive Personal Assistant to support their Executive Leadership in managing and optimizing their operations.
Role Overview:
As a Personal Assistant, you will be instrumental in ensuring the efficient functioning of the agency. Your primary responsibilities will include:
- Time Management for Executives: Allow the Executive Leadership to concentrate on strategic initiatives by managing administrative and organizational tasks.
- System Development: Spearhead the creation and enhancement of operational systems, ensuring they align with the agency's strategic goals. These systems will encompass key areas such as: 1. Business Development; 2. Service Delivery; 3. Financial Oversight; 4. Team Engagement and Recruitment.
- Project Assistance: Conduct research, analyze data, and summarize findings for executive projects, producing clear reports and actionable recommendations.
- Accountability Management: Ensure that team leaders and staff adhere to their responsibilities as outlined in the organizational structure.
- Meeting Coordination: Organize and prepare agendas, materials, and minutes for meetings involving the Executive Leadership and other stakeholders. Follow up on action items.
- Executive Support: Manage calendars, travel arrangements, expenses, and correspondence for the Executive Leadership.
- Client Interaction: Assist with various client-related tasks, including correspondence and document preparation.
Key Qualifications:
- Demonstrated Experience: Proven track record in managing projects and implementing effective systems.
- Self-Motivated: Ability to work independently and collaboratively, taking initiative and managing time efficiently.
- Organizational Skills: Exceptional multitasking abilities with a keen attention to detail.
- Communication Proficiency: Strong written and verbal communication skills, capable of engaging with diverse audiences.
- Professional Integrity: High level of professionalism and confidentiality, with a positive attitude and strong accountability.
- Technical Skills: Proficient in MS Office and other relevant software applications.
Application Process:
If you are a dedicated and proactive individual with a passion for supporting executive management, consider joining our client and contributing to their ongoing success while advancing your career in a dynamic environment. You will thrive in a culture that encourages personal and professional growth.
Embrace the opportunity to learn and develop with our client.
