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Administrative Coordinator

2 months ago

Wilmslow, Cheshire East, United Kingdom ITA Full time
About the Role

We are seeking a highly organized and enthusiastic Administrative Officer/Receptionist to support the day-to-day running of our contracting business. This is a dual role that covers up to 5 working days between both positions, with a focus on providing exceptional customer service and administrative support.

Key Responsibilities
  • Administrative Tasks:
    • General administrative duties, including record keeping, answering phone calls, and dealing with general enquiries.
    • Assisting with the on-boarding and compliance process, including sending and receiving client/candidate paperwork and documents.
    • Processing amendments to contracts and ensuring deadlines are met.
    • Booking and recording candidate holidays and absences.
    • Processing timesheets to ensure payments are made on time.
    • Note taking for meetings.
    • Ensuring all candidate and client records are up to date.
    • Reporting, monitoring, and evaluation of documents.
  • Reception Tasks:
    • Front of House: Management and organization of the reception area, including greeting staff, clients, and delegates.
    • Supplies: Maintaining and ordering office supplies to ensure adequate stock levels.
    • Facility maintenance: Supporting the facilities manager with office maintenance requirements.
    • Visitor Management: Point of contact for all visitors to the office, ensuring a professional and welcoming environment.
    • Training & Meeting Room Bookings: Management and scheduling of room bookings for internal staff.
Requirements
  • Strong organization skills and ability to multitask.
  • Excellent customer service and communication skills.
  • Confident with IT and computer systems.
  • Strong interpersonal skills and attention to detail.
  • Solution-focused and problem-solving skills.
About Us

We are a leading provider of sales and apprenticeship training and development services, working with some of the UK's most successful organizations. We are committed to equal opportunities for all and strive to create a positive and inclusive work environment.