Governance Coordinator

2 months ago

London, Greater London, United Kingdom King\'s College London Students\' Union Full time
About the Role

We are seeking a highly organized and detail-oriented Governance Coordinator to join our team at King's College London Students' Union. The successful candidate will provide administrative support to the Head of Governance and Compliance, ensuring the effective delivery of the KCLSU Governance Strategy.

Key Responsibilities
  • Visiting Speakers Responsibility: The Governance Coordinator will be the key point of contact for all external speaker bookings by KCLSU student societies and activity groups.
  • Complete initial checks and risk assessments for all external speaker bookings.
  • Coordinate mitigations, such as chairing training for high-risk events.
  • Liaise with Kings to enable student groups to book rooms for events.
  • Organize meetings with student groups to improve awareness of KCLSU's governance processes.
  • Work with the Head of Governance and Compliance on issues arising from External Speaker events or risk assessments.
  • Support reviews and provide data for the Trustee Board or Sub-Committees as required.
  • Maintain and develop automated recording processes to track and analyze trends for visiting speakers.
  • Support the Head of Governance and Compliance in developing and delivering student group training and inductions for trustees and staff.
  • Coordinate the work of the Governance Assistant in liaising with students and societies regarding arrangements for low to medium risk events.
  • Support the joint KCLSU and King's College London freedom of speech initiatives through the work of the Freedom of Speech Advisory Group (FESAG).
Additional Responsibilities
  • Assist with the planning and scheduling of governance and policy-related agenda items for the annual cycle of Board and Sub-Committee meetings.
  • Support the governance-related policy review process, including developing new or updated policies, and their effective implementation.
  • Provide support for the effective communication of Board and Sub-Committee information to staff and student community.
  • Jointly service meetings for Board, Sub-committees, and other governance events.
  • Take meeting notes for the Head of Governance and Compliance's project meetings as required.
  • Assist with the updating of annual policy and governance documents ready for incoming Officer and Student Trustee training.
  • Ensure the policy and governance sections of the KCLSU website are kept up to date with new policies and procedures.
  • Service the Health, Safety, and Wellbeing Committee.
Requirements
  • Experience of working in a busy administration role and ability to manage time effectively.
  • Experience of working in a busy office environment with varying demands and deadlines.
  • Experience of organizing meetings and taking minutes during meetings.
  • Experience of building effective working relationships and communicating effectively with a wide variety of audiences.
  • Experience of organizing time and resources effectively and prioritizing workload.
  • Experience of producing reports and presentations.
  • Experience of writing policies, procedures, and guidance.
  • Experience of following procedures and maintaining accurate records for reporting purposes.
  • Experience of training others on aspects of the role for induction and knowledge sharing purposes.
  • Experience of working in incident management/health and safety would be beneficial.

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